Hi All,

Anybody here could give me an insight regarding implementation requirement?We are scheduled to be audited this coming Aug.(29,30).Is it ok if we implement the system just only two weeks?We stated in our quality manual that effectivity date of our system is May 2,2005 and all procedures start its implementation on this date.But ,in order to lessen the records that the auditors might checked, we are planning for two weeks implementation only.
Therefore,less record will be checked...

Is it possible?Do i need to change the effectivity date in all our procedures?or revision will be made to all our procedures?

Thank you

Is it ok if we implement the system just only two weeks?

In just two weeks or just for two weeks?

Anyway, you are a little late with implementation.....
I reckon that a quality manual states what your company is doing, not wat it is going to do or should have been doing (by May 2nd)!

Is this a trial audit or the real thing?
Otherwise I guess the audit is coming to soon....sorry. :confused:

Good luck!!

I have been occasionally been accused of doing things at the last minute but I think this is stretching it.

What do you mean by you have only started implementing things for two weeks? Do you mean you have only started making things for two weeks?

I would be very uncomfortable as as assessor.

I think you need to discuss this with your assessing body

[QUOTE=But ,in order to lessen the records that the auditors might checked, we are planning for two weeks implementation only.
Therefore,less record will be checked...[/QUOTE]

Can you really demonstrate system compliance, i.e. record keeping including management reviews of your operating quality system, audit system performance and demonstrate continual improvement with just two weeks data.

Martin
Older but no wiser

It sounds to me that you could save yourself the effort by just finding an appropriate Registrar and purchase a certificate.

But ,in order to lessen the records that the auditors might checked, we are planning for two weeks implementation only.
Therefore,less record will be checked...

I with Randy on this one. From this quote, it appears to me that you aren't really interested in any "improvements" that you could gain from a proper implementation of a Management System; but are totally after that piece of paper to hang on the wall.

Why not find a shyster registrar that will virtually sell you the certificate and continue business as usual (in-fact just print one up yourself, it will be worth just as much and will cost you a lot less).

Thanks Guys,
Actually ,our scope of certification is 3.Mfg of anti-static PE bags,CALIBRATION and Testing Services and Fabrication of Jigs and fixtures.We decided to exclude Mfg of AS PE bags due to several records to be maintained.We will include this on surveillance to ensure that system is implemented properly.

We conducted internal audit and MR already..... our benchmark of implementation is May 2....but we are in the business for 12 years .

How could you audit what isn't in place?

we document what we do,(docs,wi,guidelines,quality plans..)our weakness is maintaining records at Mfg. side

I with Randy on this one. From this quote, it appears to me that you aren't really interested in any "improvements" that you could gain from a proper implementation of a Management System; but are totally after that piece of paper to hang on the wall.

Why not find a shyster registrar that will virtually sell you the certificate and continue business as usual (in-fact just print one up yourself, it will be worth just as much and will cost you a lot less).

hey dave (or anyone else), do you know any shyster registrar? pm me if you do. :D

I think you will have trouble with the initial assessment. Auditors want to see that the documented system is effective, and you cannot prove that with two weeks of records. Unless, of course, you are using one of those registrars that cuts lots of slack. Perhaps you could contact your registration firm and talk with them about making this assessment a pre-assessment.

I don't know if this will apply to you, but here is what I am doing. We have our Gap Analysis in two weeks.

We are QS-9000 moving towards ISO-9001:2000. So, many of my systems have been reviewed and remained the same. The biggest changes came in the Management Responsibility. In particular, the Objectives for our company. We have made imporovements to our system (in means of taking out old, not applicable stuff anymore).

I am kind of worried to about our Gap Analysis coming up, because the problem I do have is Manager's still owe me their "Ok to implement what is already in place". I also have a couple of procedures that I finally got approval on (waiting since February) with 2 weeks to go. I am hoping it will be ok, as the QS-9000 system we had in place is VERY close to what we have in ISO. All that time though we have been keeping records and managing the switch.

Don't know if you already were something like QS moving towards ISO. It seems that despite the updates in procedures, work instructions etc., I still have evidence of an operating system even if the NEW procedure was in effect with less than 2 weeks to go. Does this make any sense? I am hoping that I am ok too.
Good Luck

Your reason of "less records" for the auditor to check is precisely the reason why you will have problems. You system needs to have been in operation long enough for sufficient records to be available to demonstrate that the system is working and effective.

The textbook answer is "less than 3 months is unlikely to satisfy the auditors". I would say the best thing to do is check with the registrar. You don't want to incur more costs by the auditors having to do the audit again. If your business is simple and the system had been in operation for a couple of months maybe you could scrape it but 2 weeks is almost sayin no track record. That's like checking a car after you've driven it to the corner shop instead of after 1000 kilos.