Hi : Great people of the forum


I work for a manufacturing plant in Mexico.

My problem is that here in Mexico we don’t have a engineering department and all product specifications are on line in a file in which engineering department from our headquarters is the one who maintain those files updated, (changes, revisions etc)

We only consult and print what is available they are who control the changes.

My question is do I need to maintain a master list ??????


Any suggestion will be appreciated

Adriana

:bonk:

Hi : Great people of the forum


I work for a manufacturing plant in Mexico.

My problem is that here in Mexico we don’t have a engineering department and all product specifications are on line in a file in which engineering department from our headquarters is the one who maintain those files updated, (changes, revisions etc)

We only consult and print what is available they are who control the changes.

My question is do I need to maintain a master list ??????


Any suggestion will be appreciated

Adriana

:bonk:
With the understanding that "master list" is the controlled source of the latest versions, you need only have access to the list, if it's controlled elsewhere. In other words, you need to be able to verify at any given time that documents in use are the current versions, but you don't have to create your own list.

Bad news for me , there is no master list in which I can verify the latest
revision.

What can I do ?

Adriana :confused:

Kick the people at the corporate office for not maintaining the list. :D

All it takes is for one piece to be made to the obsolete revision, let it get out the door to the customer and they will create a list faster than you can type.

If they are creating the documents and posting them to your shared drive, then they should have created a master list. Ask them to. You could even use the "Help me to help you." plea. explain your reasoning for wanting one. they should comply, I would.

I would think that for you to maintain the master list and not be the creator or even the designated revision control officer would make it very difficult.

Hi : Great people of the forum


I work for a manufacturing plant in Mexico.

My problem is that here in Mexico we don’t have a engineering department and all product specifications are on line in a file in which engineering department from our headquarters is the one who maintain those files updated, (changes, revisions etc)

We only consult and print what is available they are who control the changes.

My question is do I need to maintain a master list ??????


Any suggestion will be appreciated

Adriana

:bonk:


This is a bad situation that is likely to lead to a customer defect someday. Then, the big guys at Corporate will become indignant at why "wasn't someone doing something..." But, let me get back to the topic...

The reason for my post is to point out there is no requirement to have a specific "Master List." The phrase was removed from ISO 9001 and TS-16949. Even in the old ISO/QS-9000, the requirement was a "master list or equivalent method..."

So, if the latest versions are indeed posted on the network, the computer will show a file save date. That should be the last date a "revision" was saved. That folder could be used in place of a master list and comply very nicely with the Standard. An intranet approach could also work.

However, this would have to be set up in such a way that the integrity is robust. I am merely pointing out it could work. It is up to each organization to set it up in a way that actually will work.

Sorry for the delay but I wasn’t able to respond before now.


Okay.

It means that if the files on line are the latest revisions and there is no way I can print out a wrong revision, then there's no reason for the master list , since they are responsible to update those files, I will print out the copies available ???? :truce:

Sorry for the delay but I wasn’t able to respond before now.


Okay.

It means that if the files on line are the latest revisions and there is no way I can print out a wrong revision, then there's no reason for the master list , since they are responsible to update those files, I will print out the copies available ???? :truce:

That is the principle, yes. If you can demonstrate that it works, then it is completely compliant. Also, you don't even need to print them out, unless you need paper copies. Electronic documents are legal as well, if they accessible to those who need them. Hope this simplifies your work day.