Hi All.

My company has a Corporate manual and some corporate proccedures, my quuestion is as follows:

If the Corporation has established some corporate procedures, is it mandatory to have a procedure of Document management?

If not we are creating corporate procedures with local procedures that are only defined for a local scope.

A little help would be much appreciated.

Edited by moderator to make spelling consistent for search engine searches.

Hi All.

My company has a Corporative manual and some coorporative proccedures, my quuestion is as follows:

If the Coorporative has stablished some coorporative proccedures.

Is it mandatory to have a proccedure of Document management.

If not we are creating coorporative proccedures with local proccedures that are only defined for a local scope.

A little help would be much appreciated.

Jrbuio, there are 2 questions to ask yourself when you read the documents developed by your corporate office:

Does the documentation meet all of the necessary requirements for documentation?
Does the documentation match what we do here at our facility?


If the answer to either of those questions is "No" then you will need to develop additional documentation at a local level (especially if you are going for a site certificate and not a corporate certificate).

If you answered "Yes" to the first and "No" to the second, again, you will need to develop additional documentation...assuming that what your site does differently addresses the requirements. You may wish to refer to the corporate documentation within your own site document.

If you answer "No" to the first and "Yes" to the second, you will need to develop additional documentation, referring to the corporate documentation within your own, as there are some requirements that were not fully addressed by corporate.

And finally, if you answered "Yes" to both, your quality manual can state that the procedures for document control are available and produced by corporate and you shouldn't need to develop anything at your site.

Hope that helps!

Hi, thanks for your quick reply.

I mean my company has not issued a corporate procedure of requirements for documentation but has issued other proccedures.

Is is posible?

I mean if a corporate procedure is issued it is mandatory to create a coorporate requirement for documentation.

Am I right?

Thanks

Are you part of the corporate office or are you at another site that "works for" a corporate office?

Are you going for registration to a standard like ISO 9001? If yes, there must a be document detailing your process for document control. If there is none (either at your site or provided by corporate) then you will need to develop one. This document will explain you control all of those procedures issued by corporate. :)

Hi. Thanks again.

We are a manufacturer plant which is envolved into a multinational company.
The headquarter made the manual and as I told you some corporative procedures, but I noticed that they had not issued a corporate requirement for documentation.
And my question is that if this is possible, because they created corporate procedures with Local (Theirs) proccedures of Requirements of Documentation.

Our Local procedures are made with our local procedure of requirement for documentation due to the corporative (Headquarter and apply to all plants)is not stablished.

My question is if they can issue global procedure not defining previously the corporate procedure of requirement.

Sorry for my bad use of English.

Thanks.

Document management and document control are two sides of the same coin:

"control" addresses issues of who may author, approve, modify, read, copy, print a document.
"management" addresses issues of keeping versions current, guarding the physical safety of documents, and making it easy to store or retrieve a document (if you have the proper authority to do so [authority is derived from "control"])If you are currently registered to an ISO Quality Management Standard (either corporate-wide or only for the local site), you need to "manage" all documents that pass through your hands. Some, not necessarily all, of those may need to also be "controlled."

In managing documents, you can make the decision some are literally trash and may be discarded without further thought (advertising flyers, magazines, duplicates, etc.)

If you are a separate site under a separate Certificate of Registration to an ISO QMS Standard, you can treat documents from Corporate Headquarters in the same manner as any other outside documents from suppliers, customers, or regulators which apply to your business (this means you may do all of the above items of "management," but you do not have "control" over who may author, approve, or modify the document.)

If your site is otherwise independent of corporate headquarters, your site may also generate its own internal documents which apply to its business and those documents may be controlled regarding author, approval, modification.

Thanks for your support.

Javier Rubio Barragán.
Quality Engineer.