We are having a debate about the necessity of a revision date on an internal audit schedule for 18001 and 14001. A schedule was sent out to our internal auditors of audit areas and due dates. As audits are completed the completion dates are filled in on the schedule. Does this require a new revision level each time someone completes their audit?

Nope! You're not making a document change, it's turning into a record, of sorts - but even that's a stretch of imagination. The real records are the working papers prepared during the audit, IMHO.

(BTW - how are the folks at SKF?)

Andy

The only thing that is required is what you want to be required.

Nope! You're not making a document change, it's turning into a record, of sorts - but even that's a stretch of imagination. The real records are the working papers prepared during the audit, IMHO.

Well, an audit plan is not a document at all. Where's the question of a revision?

If at all, the blank format for prearing the audit plan (without even the planned dates ), if you have one, would be a document. If you modify that, do put in a revision record.

We are having a debate about the necessity of a revision date on an internal audit schedule for 18001 and 14001. A schedule was sent out to our internal auditors of audit areas and due dates. As audits are completed the completion dates are filled in on the schedule. Does this require a new revision level each time someone completes their audit?


I agree with Andy. The auditors are merely recording completion. The schedule should be controlled, but the completion dates do not change the plan. A simpler method to control it, is to use it electronically. Everyone uses the electronic spreadsheet or database to record schedules, plans, changes, etc. It is always current, therefore always the current revision. Just like the accounting database. Databases are current to the moment. The information is always current, and the report printouts have print dates. You would have to describe this method in your doc control procedure.

By the way, many docs, forms and lower level documents can apply this simple technique.

I generally agree with the previous comments but I what if the dates for scheduled audits were changed - would it need re-issuing? I suspect so, but I would not put revision status on it, just a 'date issued'.

I generally agree with the previous comments but I what if the dates for scheduled audits were changed - would it need re-issuing? I suspect so, but I would not put revision status on it, just a 'date issued'.


Wouldn't the "date issued" be the same as a revision date? It serves the same purpose, but is easier to manage.

Wouldn't the "date issued" be the same as a revision date? It serves the same purpose, but is easier to manage.

Just different terminology for the same thing really. All I am suggesting is that someone should know what the current version of the schedule is - make it as easy as possible.

Thank you all for your suggestions and opinions. We have decided to only have a revision date if the due dates for completion are changed.:thanx: