Need your input to the following:
While reviewing the organizational chart (see attachment) I noticed that the branch for the positions for slitting and mach attendant are not connected to any other branch, who is the process head in that branch, it appears that fastener production /materials manager is the dept head?
What is your input for engineering, is the project enginer (ISO team leader),project engineer and autocad tech in the same level. If you were to audit engineering what would be your approach?

Is the org char well designed?

You didn't ask, but I find the placement of your shipping / receiving department some strange. In our company they answer directly to quality assurance. Maybe it's our company that is odd?????? :(

Doug

I agree with Doug, in my company shipping answers directly to quality. Not to mention that it seems nobody actually answers to the quality & safety mgr., according to your chart. :read:

Thanks Frank, in your experience who should be answering to the Quality/Safety Mgr then? let's see what the other covers' input is to this odd chart.

By the chart you listed, just shipping/receiving.

I've never worked for a company where shipping/receiving reported to QA/QC.

What about Human Resources?

I see nothing out of the ordinary on it. I am of the mind that organization have fairly broad latitude in organizing to their liking. As long as quality reports in such a way to give them the input level they need, and there is no conflict of interest.

I sense that something does not set well with you on this, especially since you commented about Engineering. What exactly is the scope of your audit, and what does not seem right to you?

Need your input to the following:
While reviewing the organizational chart (see attachment) I noticed that the branch for the positions for slitting and mach attendant are not connected to any other branch, who is the process head in that branch, it appears that fastener production /materials manager is the dept head?
What is your input for engineering, is the project enginer (ISO team leader),project engineer and autocad tech in the same level. If you were to audit engineering what would be your approach?

Is the org char well designed?

If I am reading the chart correctly, I don't see any problem with the "slitting and mach attendant" in that they report to the Fastener Production Materials Manager. From my perspective the organization chart is to show the flow of functional responsibilities and who reports to whom.

I would question why the Machine Attendant in Slitting is of same rank as the slitting supervisor, while the Machine Attendants in Fastener Production is a lesser rank to the 2nd & 3rd Shift Supervisors? By the way, are there any Machine Attendants on 1sh Shift in the Fasterner Production?

Do you have any functions reporting to the Quality & Safety Manager?

Who is the ISO Management Representative? Would you not want to identify that person and function in your org chart?

Just a few questions?

Doug

What is your input for engineering, is the project enginer (ISO team leader),project engineer and autocad tech in the same level. If you were to audit engineering what would be your approach?



As an auditor my approach would simply be cross referencing the org chart to job descriptions and making sure that there is a job desription for each position on the chart.
It's not for me to decide who reports to who other than making sure there is no conflict of interest.

Whether the project engineers and autocad tech are on the same "level" is not material to a QMS audit.

What I would question based only on this chart is "who is the management rep?" (is it the QA/Safety manager, the ISO team leader, someone else?) and be sure it was defined somewhere.

we don't have anyone directly reporting to quality or safety coordinators here either, shipping is part of production. I really can't say that I agree with your assessment that the slitting/extruding supervisor and machine attendants are not connected to any branch. It appears that perhaps the person who created the org chart did not follow any consistent/recognized conventions when putting the chart together? If you don't like the way it looks, draw up something you like better. Chances are it will still convey the same, or similar information. imho, no biggie. Just make sure you get all your company in there.

You may want to move things around so you can show the relationships a little better, it would seem that customer service and sales/marketing would have a lot of interaction but they are on opposite ends of the chart. etc.

we don't have anyone directly reporting to quality or safety coordinators here either, shipping is part of production. I really can't say that I agree with your assessment that the slitting/extruding supervisor and machine attendants are not connected to any branch. It appears that perhaps the person who created the org chart did not follow any consistent/recognized conventions when putting the chart together? If you don't like the way it looks, draw up something you like better. Chances are it will still convey the same, or similar information. imho, no biggie. Just make sure you get all your company in there.

You may want to move things around so you can show the relationships a little better, it would seem that customer service and sales/marketing would have a lot of interaction but they are on opposite ends of the chart. etc.

Good points, Steel. I'm just not sure what the purpose is here. Is the OP performing an audit, or is going to be audited?

If I can have a crack at the flow chart :whip:, then I would lay it out quite differently than it is. However, the company is organized how it is organized.

Need your input to the following:
While reviewing the organizational chart (see attachment) I noticed that the branch for the positions for slitting and mach attendant are not connected to any other branch, who is the process head in that branch, it appears that fastener production /materials manager is the dept head?
What is your input for engineering, is the project enginer (ISO team leader),project engineer and autocad tech in the same level. If you were to audit engineering what would be your approach?

Is the org char well designed?

They are connected to the Fastener Production Materials Manager. Eventhough that line goes through, it is actually a juction where the two horizontal line tangent upwards.

Thanks BradM, the scope of the audit is Design and Development.

Thanks Douglas, good points, we had not noticed the missing gaps you wisely point out in the chart, such as missing 1st shift mach attendants, rank between mach attendant and slitting supervisor, No MR described, althought the MR is also the QAMgr, and Safety Mgr.

I don't see anything odd about it.

As an auditor my approach would simply be cross referencing the org chart to job descriptions and making sure that there is a job desription for each position on the chart.
It's not for me to decide who reports to who other than making sure there is no conflict of interest.

Whether the project engineers and autocad tech are on the same "level" is not material to a QMS audit.

What I would question based only on this chart is "who is the management rep?" (is it the QA/Safety manager, the ISO team leader, someone else?) and be sure it was defined somewhere.

Yes,I agree.

The chart needs to be taken with job descriptions, and competencies, functions,etc. Companies organise themselves how they decide to best organise themselves.

Nor must a Quality Manager necessarily have people reporting to them. Perhaps they would in larger companies. Rarely do in small/medium companies.

And a chart doesn't have to have a specific 'MR' position - if that's identified as the QM (for example) in his job description (say), it would comply.

I've never worked for a company where shipping/receiving reported to QA/QC.

I agree our shipping department was under a production manager and the HR department reported to the Corporate HQ.

Regards,
al40

Ya know, it really doesn't matter. All org charts show anyway is who might make more money, who may have to fetch coffee and who gets to dump on who.

If that's how you guys work, then that's how you work. Run with the ball.