We are a small engineering company (around 22 bods) who occasionally have subbies on site - builders, electricians etc.

My question is how can I demonstrate that these guys comply with (and are aware of) our company requirements regarding environmental issues?

Has anyone got an example?:confused:

How about a quick orientation class prior to beginning work? You can cover all your enviro and safety requirements with anyone doing work on site and a record that it was done. We have always done this with safety, and added enviro when we got our certification.

We are a small engineering company (around 22 bods) who occasionally have subbies on site - builders, electricians etc.

My question is how can I demonstrate that these guys comply with (and are aware of) our company requirements regarding environmental issues?

Has anyone got an example?:confused:
Could also look at making a handout with necessary information about your company EHS requirements, and if you have a authorized workpermit process for them before they execute the task, this handout can also be a part of it.

Just like this.....

I (name of person) and employee of (name of company) have been made aware of the EMS policy and procedures I must follow while working for (your company)

Signed

Date

Took less than 2 minutes to create............

Many places I have worked at, even as a consultant, required me to at least sit through a presentation of some sort and had an employee handbook or other material (sometimes a folder full) for me. Then I sign their training form. I did some work some years back at a Ford plant and they made me sit through a 3 day 'orientation' class which covered everything from standard safety practices to chemical spills to fires. And, of course, some companies had nothing. You just started working...

Depending on what you do and the risks involved, you may need tighter controls than those mentioned in earlier posts.

I am involved with a small waste treatment plant that had underground and overhead piping and steel storage tanks for acid/alkali (facilities could had been better designed but we inherit it from previous owners). Whenever contractors were brought in, a detail checklist of do's/don't, what to watch out, locality of services/piping, etc were prepared and a briefing given before they start work.

Certain work can only be carried out in the presence of our supervisor.

In my last organization, we had a few regular subcontractors in the categories you mention.

They were required to nominate a management rep who went through the awareness training and received copies of the policy, do's and don'ts lists etc and he was responsible for training any of his people who came on site.

We audited the effectiveness of the process from time to time and it worked OK.

If a subbie broke the rules, it was their management rep who got it in the neck.

Just like this.....

I (name of person) and employee of (name of company) have been made aware of the EMS policy and procedures I must follow while working for (your company)

Signed

Date

Took less than 2 minutes to create............

Would the auditor really be happy with that?

I'm all for not having documents for the sake of documents...

Would the auditor really be happy with that?

I'm all for not having documents for the sake of documents...

Let's see...I'm and auditor (for a company you may be familiar with), and I see this type of thing all the time ....and it doesn't matter whether I'm happy or not.

What you need to go along with the signature sheet is proof (evidence) of what the briefing material consisted of. This isn't rocket science and it doesn't have to be complicated. When visiting clients it is quite common to get a small briefing on their policy and rules of (environmental) behavior while at the facility. Just prepare a briefing sheet and use it.

What does get a bit more complicated is when you may have a contractor doing work that can have some real environmental impact (plumbers, HVAC repair, whatever)...no big deal...just have them follow the same procedures your employees would. This is clearly defined in 4.4.6, 4.3.1, 4.4.3 and 4.4.2 and helps you meet 4.2. Watching and monitoring them helps meet 4.5.1

Use the standard to work for you and not the opposite.