Dear Friends

we have some record not be signatured by person who use it

like Stock card for material

by my manager reply that we know who use this form , and no need to get sign on stock card

and some form for QC , where we have one QC man


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in our procedure we didn't require a signature

but it is important to the auditor or not ?

it is important.

traceability and accountability is the bottomeline.

if signature is a bit bulky in the column of your stockcard, try using employee number as the countersign of the person instead of signature name. just make sure it is stated on your manual.:)

in our procedure we didn't require a signature

but it is important to the auditor or not ?

There is no mention of signatures anywhere in ISO 9001. This is the closest you'll find:
Records shall indicate the person(s) authorizing release of product for delivery to the customer.

There is no mention of signatures anywhere in ISO 9001. This is the closest you'll find:

Fully agree. But Spongemouse's points are also equally valid. I have seen an organization where they use metal stamps as a proof of inspection done by the inspector.

The inspector can be requested to stamp the inspection record using the same metal stamp (Submerging the tip of the same stamp in ink) if he is so much reluctant to sign.

The control of stamps shall be properly implemented and if any inspector is released or relocated then the stamp used by him has to be returned back to authorities to prevent misuse.

Regards,

Arin

we have some record not be signatured by person who use it - like Stock card for material -by my manager reply that we know who use this form , and no need to get sign on stock card

and some form for QC , where we have one QC man
=================
in our procedure we didn't require a signature

but it is important to the auditor or not ?

You need to evaluate the need for each document as to whether the need for identifying the person who filled it out satisfies an inherent risk or not. In you example, is there any risk in not knowing who took out stock? What if someone completes the form out wrong all of the time, messing up the stock counts - can you determine who did it to retrain them and get the inventory back in control? Or is it always the same person, and employment records can give you the info? It is the risk, not a requirement - that provides the need for the sign off.

It goes back to the fundamental basis of an audit question: "How do you know...?" and its corollary "Show me how you can prove it." If you know by some other means, duplicating that information is non-value added.