Hello All!

I'm getting ready to "host" my first Management Review meeting next week and have been reviewing the minutes from previous meetings.

All Mgt. Review minutes are kept in a binder. ALSO in this binder are the pareto charts from our monthly pareto meetings only from the month that the Mgt. Review meeting was held. That was confusing - we have 4 Mgt. Review meetings per year and 12 Joint Supervisors (pareto) meetings. Right now there are 3 sets of pareto chart information in the Management Review Minutes binder along with the 3 previous meeting minutes from 2003. <a href='http://www.smileycentral.com/?partner=ZSzeb008' target='_blank'><img src='http://smileys.smileycentral.com/cat/4/4_12_2.gif' border=0></a>

I cannot find anything that requires me to keep pareto charts. I could start a separate folder/binder for them if this is necessary but I'd like to keep the Management Review minutes "pure" and not include extra information.

Does anyone else keep pareto charts? Our Management Responsibility procedure dictates that I save the Mgt. Review minutes. Thanks for any help.

It seems you should do a pareto analysis on your use of pareto charts.

Remember that pareto analysis is a tool, not a meeting title. At first that confused me, when you mentioned pareto meetings - but then I thought that must just be your local vernacular for supervisory reviews of performance. Is that correct?

Please provide more information as to what is discussed at these "pareto meetings", then maybe we can add more.

I think I would keep any documentation used in the Management Review process. Not necessarily in the same folder/file but if you make reference to them as part of the review, you should have them. I keep all my MR data (agenda, overheads, charts, graphs, minutes etc.) in a file for each year. We have 24 review meetings and one summary review meeting every year. All the supporting documentation is kept in the annual MR file.

Dave

You are correct - we call our Joint Supervisors Meeting "The Pareto Meeting" because it is a meeting when all supervisors (office and shop) get together once a month and present their pareto chart information for each department.

I didn't think the information from that meeting needed to be associated with Management Review. Hope that helps. <a href='http://www.smileycentral.com/?partner=ZSzeb008' target='_blank'><img src='http://smileys.smileycentral.com/cat/4/4_12_3.gif' border=0></a>

I didn't think the information from that meeting needed to be associated with Management Review.

I hope that some of the information will make it into management reveiw, much the same way audit results and other data does. Other than that, I would agree with Dave Scott. Keep them handy, and reference them. As far as how long to keep the, that would be part of your overall recordkeeping scheme.

Hi Little cee,
I guess I'd back up and look at what you want (or is required) to share with management. My own rule of thumb is to show top management a dashboard of metrics from a 50,000 ft. level, but also bring details in case I am asked for them. I always include the details in my "official minutes" but send just the meeting minutes themsleves to the attendees.

I understand special processes are what can only be measured by destructive testing. However, in the manufacture of discrete parts (say bolts), can the destructive test of one part in the lot make it so that its properties apply to the rest of the population, hence rendering the process no longer a "special process"? Or does the process remain special until 100% of the population is tested thru detructive testing and only at that point is it no longer a special process per ISO? :confused: ?

I understand special processes are what can only be measured by destructive testing. However, in the manufacture of discrete parts (say bolts), can the destructive test of one part in the lot make it so that its properties apply to the rest of the population, hence rendering the process no longer a "special process"? Or does the process remain special until 100% of the population is tested thru detructive testing and only at that point is it no longer a special process per ISO? :confused: ?

You certainly have me confused. . . and I came out of 15 years in the fastener industry. . . the Special process I think you may be referring to would be Heat Treating. . . where you would sample a heat treated lot of parts for destructive testing (Hardness, Tensile, Elong, R/A, etc) . . . they should also be of the same material heat lot. If my memory serves me correctly, the magic number is 5 samples for destructive testing from a lot. . .

But to get back to the the post. . . IMHO, A Special Process is a special process. . . it does not change.

I think you posted this in the wrong thread anyway. . . BTW. . . Welcome to the Cove!

I understand special processes are what can only be measured by destructive testing. However, in the manufacture of discrete parts (say bolts), can the destructive test of one part in the lot make it so that its properties apply to the rest of the population, hence rendering the process no longer a "special process"? Or does the process remain special until 100% of the population is tested thru detructive testing and only at that point is it no longer a special process per ISO? :confused: ?
I think you are in the wrong thread. But, if you test 100% of the population you will not have any product and it will still remain a special process. The idea is to monitor and control key elements of the process, not verify 100% at the end of the process.

If heat treating is a major process, why not test 1 part every 1/2 hour to monitor how the "oven" is working? Does not need to be product oriented, but process oriented.

Al...

Hello All!

I'm getting ready to "host" my first Management Review meeting next week and have been reviewing the minutes from previous meetings.

All Mgt. Review minutes are kept in a binder. ALSO in this binder are the pareto charts from our monthly pareto meetings only from the month that the Mgt. Review meeting was held. That was confusing - we have 4 Mgt. Review meetings per year and 12 Joint Supervisors (pareto) meetings. Right now there are 3 sets of pareto chart information in the Management Review Minutes binder along with the 3 previous meeting minutes from 2003. <a href='http://www.smileycentral.com/?partner=ZSzeb008' target='_blank'><img src='http://smileys.smileycentral.com/cat/4/4_12_2.gif' border=0></a>

I cannot find anything that requires me to keep pareto charts. I could start a separate folder/binder for them if this is necessary but I'd like to keep the Management Review minutes "pure" and not include extra information.

Does anyone else keep pareto charts? Our Management Responsibility procedure dictates that I save the Mgt. Review minutes. Thanks for any help.

Little-Cee,

If you cannot FIND anything that says you do not have to keep your charts then YOU don't have to keep them. YOU write your own system. However, you also REVIEW your own system. Bring this up at the management meeting and ask them do they want to maintain the Pareto Charts as a controlled item?

I send out an agenda for each Management Review meeting, about two weeks in advance, and then make sure everyone posts there Pareto charts etc to me before the meeting starts and I collate them all into a PowerPoint Presentation OR ,if they are good enough, they place their own charts and Dot points in the slide show (It is on a public server). At the end of the meeting I write a set of minutes and both the minutes and slide show are filed as read only in the Management Review electronic file. I then have one easy point to find reference material for audits etc or bring them up for the next meeting. We do not keep minutes or charts etc from our weekly or monthly management or supervisory meetings. We prepare actions from these meetings but they are not maintained as quality records. I hope this helps.

Greg B