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Document and Record Control - One Procedure or Two? TS 16949
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Document and Record Control - One Procedure or Two? TS 16949
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  Post Number #1  
Old 16th November 2006, 11:44 AM
jkittle

 
 
Total Posts: 169
Question Document and Record Control - One Procedure or Two? TS 16949

Should 4.2.3 and 4.2.4 control of documents and records be one procedure or two?

What would be the preference?

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  Post Number #2  
Old 16th November 2006, 12:00 PM
Jim Wynne's Avatar
Jim Wynne

 
 
Total Posts: 14,217
Re: TS 16949 Document and Record Control

Quote:
In Reply to Parent Post by jkittle View Post

Should 4.2.3 and 4.2.4 control of documents and records be one procedure or two?

What would be the preference?
I don't have a preference, but if I did, it would be in favor of consolidation, on the grounds that the requirements are similar, and the fewer documents the better.
  Post Number #3  
Old 16th November 2006, 12:02 PM
jkittle

 
 
Total Posts: 169
Re: TS 16949 Document and Record Control

Thanks Jim.
  Post Number #4  
Old 17th November 2006, 01:25 AM
Howard Atkins's Avatar
Howard Atkins

 
 
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Re: Document and Record Control - One Procedure or Two? TS 16949

I agree with Jim.

Keep It Simple
  Post Number #5  
Old 17th November 2006, 09:41 AM
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AndyN

 
 
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Caution Re: Document and Record Control - One Procedure or Two? TS 16949

My preference is to create two procedures.

I agree that you could have one, but people (in general terms) seem to have a problem differentiating between documents and records and, therefore, the controls required for them. I'm not in agreement that the requirements for control are similar, more that they are the 'alpha' and 'omega' of the documentation.....

Andy
  Post Number #6  
Old 17th November 2006, 10:51 AM
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Jim Wynne

 
 
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Re: Document and Record Control - One Procedure or Two? TS 16949

Quote:
In Reply to Parent Post by AndyN View Post

My preference is to create two procedures.

I agree that you could have one, but people (in general terms) seem to have a problem differentiating between documents and records and, therefore, the controls required for them. I'm not in agreement that the requirements for control are similar, more that they are the 'alpha' and 'omega' of the documentation.....

Andy
If people aren't smart enough to understand the distinctions, despite having everything written down for them, having separate documents won't help.
  Post Number #7  
Old 17th November 2006, 12:39 PM
Dean Frederickson's Avatar
Dean Frederickson

 
 
Total Posts: 254
Re: Document and Record Control - One Procedure or Two? TS 16949

I would think because records can not be changed, you would process them differently from documents that can be changed. More to avoid mistakes than anything else, I am trying to say if you have them together and someone goes to change a document and they grab an original record by mistake it may cause serious problems down the road.
  Post Number #8  
Old 17th November 2006, 12:45 PM
Jim Wynne's Avatar
Jim Wynne

 
 
Total Posts: 14,217
Re: Document and Record Control - One Procedure or Two? TS 16949

Quote:
In Reply to Parent Post by Dean Frederickson View Post

I would think because records can not be changed, you would process them differently from documents that can be changed. More to avoid mistakes than anything else, I am trying to say if you have them together and someone goes to change a document and they grab an original record by mistake it may cause serious problems down the road.
The question wasn't about mixing documents and records in the same file cabinet, or database, it was about addressing the requirements for them in one written procedure or two.
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