Job Packet for In Stock Parts

[lostmanager]

I am trying to get an idea on how can we add paperwork to our job packets on parts that were pulled from in stock but were received and inspected when received. What paperwork can we put in our job packets on parts that proved these parts were outsourced and inspected previously. We inspect large lots that have not been assigned a job number yet. My paperwork only states that, example 100 pieces accepted or rejected(NCR if rejected) by an inspector per drawing specs. Parts that we manufacture have prints and router sheets with sign offs. Please help me solve this issue. Thanks in advance.

 

[Stijloor]

A Quick Bump!

Can someone help?

Thank you very much!!

 

[Jim Wynne]

Without knowing more about your inventory system it's hard to understand the specifics of your problem. It sounds like perhaps you should concentrate on reducing the amount of paperwork floating around rather than adding to it. Nonetheless, somehow the inspected parts from inventory get issued to a job, so there must be something that tells someone that the parts need to be issued. Can you use a copy of whatever that is to document the status of the parts?

 

[lostmanager]

Yes, parts are pulled by inventory manager for a specific job by the parts on the BOM. But when I do a final inspection on completed product the job packet that includes all or some parts that were pulled from stock doesn't have any documentation in the packets that those parts were previously inspected in receiving. I have a receiving inspection form that us generic based in what was received in that day and accepted or rejected per print specifications. Seems to me like we are missing something.

 

[Ninja]

Do you have items in stock that have NOT been inspected and approved?

If you do, you'll want to revisit that first...that doesn't make much sense.

If not, and all stock items already have approval, then all you really need to know is that they were pulled from stock.
If the parts were bad, they would not be in stock to be pulled.
The fact that they were pulled from stock would be a trace that the parts were approved.

 

[Jim Wynne]

Yes, parts are pulled by inventory manager for a specific job by the parts on the BOM. But when I do a final inspection on completed product the job packet that includes all or some parts that were pulled from stock doesn't have any documentation in the packets that those parts were previously inspected in receiving. I have a receiving inspection form that us generic based in what was received in that day and accepted or rejected per print specifications. Seems to me like we are missing something.

Is it possible for the parts to get into inventory without being inspected? In other words, can you make an assumption that anything issued to a job from inventory has been approved? If so, you just have to document somehow that the parts were issued from inventory. If it's possible for parts to get into inventory without being inspected, that's a different problem.

 

[lostmanager]

Do you have items in stock that have NOT been inspected and approved?

If you do, you'll want to revisit that first...that doesn't make much sense.

If not, and all stock items already have approval, then all you really need to know is that they were pulled from stock.
If the parts were bad, they would not be in stock to be pulled.
The fact that they were pulled from stock would be a trace that the parts were approved.

In a perfect world, no all parts in our inventory are even inspected from receiving inspection or machined on floor and sent to inventory. When parts are pulled from inventory, there is no paperwork in the packet stating it was pulled from inventory. We should print out a print and router sheet and stamp inventory stock on these parts, just a thought.

 

[lostmanager]

Is it possible for the parts to get into inventory without being inspected? In other words, can you make an assumption that anything issued to a job from inventory has been approved? If so, you just have to document somehow that the parts were issued from inventory. If it's possible for parts to get into inventory without being inspected, that's a different problem.

I am working with the receiving manager and inventory to make sure all parts are received inspected and if pulled for a job should be inspected also. I ordered green accepted tags to put on all parts in inventory that I 100% know has been inspected and accepted.

 

[Ninja]

FWIW, it is fairly typical to store "not yet approved" items in a physically different location (quarantine, awaiting approval) rather than to rely on tags.

Tagged items mixed in with untagged items in the same location is a higher risk approach. Tags are easy to lose. It is much harder to not recognize what room you are in, especially when the door to quarantine is locked.

The pre-approval quarantine approach works to physically prohibit the dispensing or using of unapproved materials.

Back to the OP...this approach would remove the paperwork. If the only way to have the part is to get it from approved part storage...the fact that you have it is your proof that it was inspected and approved.

HTH