Re: Best way to store NCP and CAR and PAR Records
Typically, what I recommend is to index records based on the type. For example, all records relating to a job will be filed in a job folder (either electronic or paper), competency records would be filed by name, management review would be by date, etc. It needs to be somewhat logical.
A records matrix could outline what each record is, where it is located, how it is indexed, etc. As Marc mentioned a database solution could help keep this organized (even if the records are paper).
As for NCPs, CARs and PARs, you would need to link them to the specific product, job, process or whatever. Just filing them by initiation or close date might make them difficut to recall. Here is where a database would work well. It can cross link the record in a number of ways, enabling quick access to the record. You can do the same thing with a spreadsheet, but it would take longer. Also if set up right, entering new records would be a lot quicker in a database format.
Dave B (the other Dave)
Last edited by db; 14th July 2011 at 12:05 PM.
Reason: First response too generic