Application of IAF MD 5 - Clause 2.3 Effective Number of Personnel

Hi dear all,

I have question about application of IAF MD 5-
"2.3 Effective Number of Personnel".

I want to know how to determinate effective Number of Personnel.

Tanks!

Velika

Velika said:

Hi dear all,

I have question about application of IAF MD 5-
"2.3 Effective Number of Personnel".

I want to know how to determine effective Number of Personnel.

Tanks!

Velika

Click to expand...

Velika,

Welcome to The Cove Forums!

It's included in this document.

Here is a thread discussing this document.

Stijloor.

Hi Stijloor,

I've already met with publications on the topic, but I want specific advice.

have to calculate mandays of audit.

The client has provided the following INFORMATION:

1.TYPE OF CERTIFICATION:INITIAL
2.STANDARD:OHSAS18001:2007
3.NACE CODE:ЕА 28/F 41, 42, 43
4. NUMBER OF SITES:1
5.NUMBER OF EMPLYEES:50
6. SHIFT WORKERS:no
7.NUMBER OF STAFF IMPLEMENTING IDENTICAL ACTIVITIES:
- Managers: 2
- Accountants:2
- Drivers: 9
- Builders Workers: 12
- Installers: 4
- Fitters: 7
- Laboratory workers: 2
- Operators:2

Is it possible to do the following reduction:
2Managers=1
2 Accountants=1
9 Drivers=1
12 Builders Workers=1
4 Installers=1
7 Fitters=1
2 Laboratory workers=1
2 Operators=1

Following that reduction of the effective number of employees is 8 people.

My question is whether it is permissible to make such a reduction.

Velika

Velika said:

Hi Stijloor,

I've already met with publications on the topic, but I want specific advice.

have to calculate mandays of audit.

The client has provided the following INFORMATION:

1.TYPE OF CERTIFICATION:INITIAL
2.STANDARD:OHSAS18001:2007
3.NACE CODE:ЕА 28/F 41, 42, 43
4. NUMBER OF SITES:1
5.NUMBER OF EMPLYEES:50
6. SHIFT WORKERS:no
7.NUMBER OF STAFF IMPLEMENTING IDENTICAL ACTIVITIES:
- Managers: 2
- Accountants:2
- Drivers: 9
- Builders Workers: 12
- Installers: 4
- Fitters: 7
- Laboratory workers: 2
- Operators:2

Is it possible to do the following reduction:
2Managers=1
2 Accountants=1
9 Drivers=1
12 Builders Workers=1
4 Installers=1
7 Fitters=1
2 Laboratory workers=1
2 Operators=1

Following that reduction of the effective number of employees is 8 people.

My question is whether it is permissible to make such a reduction.

Velika

Click to expand...

I am not as familiar with this situation.

Maybe other Covers can help?

Thanks.

Stijloor.

Velika said:

Hi Stijloor,

I've already met with publications on the topic, but I want specific advice.

have to calculate mandays of audit.

The client has provided the following INFORMATION:

1.TYPE OF CERTIFICATION:INITIAL
2.STANDARD:OHSAS18001:2007
3.NACE CODE:ЕА 28/F 41, 42, 43
4. NUMBER OF SITES:1
5.NUMBER OF EMPLYEES:50
6. SHIFT WORKERS:no
7.NUMBER OF STAFF IMPLEMENTING IDENTICAL ACTIVITIES:
- Managers: 2
- Accountants:2
- Drivers: 9
- Builders Workers: 12
- Installers: 4
- Fitters: 7
- Laboratory workers: 2
- Operators:2

Is it possible to do the following reduction:
2Managers=1
2 Accountants=1
9 Drivers=1
12 Builders Workers=1
4 Installers=1
7 Fitters=1
2 Laboratory workers=1
2 Operators=1

Following that reduction of the effective number of employees is 8 people.

My question is whether it is permissible to make such a reduction.

Velika

Click to expand...

Hi, Velika. The appropriate section of MD 5 is Section 2.3. The idea is that if you have a lot of people doing the same thing then you can reduce numbers. So if, for example you have 1000s of people in a factory assembling wiring harnesses (for example) then you can sample at a reduced frequency.

This does not apply for smaller organizations like yours. So your effective personnel is 50. Sorry!

Thank you very much Stijloor and Boris !

I Would be much obliged if someone tells me what that better way?
Who is the best way to implement the requirements of IAF MD 5 - Clause 2.3?
Velika

Velika said:

Thank you very much Stijloor and Boris !

I Would be much obliged if someone tells me what that better way?
Who is the best way to implement the requirements of IAF MD 5 - Clause 2.3?
Velika

Click to expand...

The only one who can judge on this is the certification body. They have to look at the organization, how it operates, the (in this case) H & S risks within the business and justify any positive or negative variation from the 'standard' number of days.

Velika said:

Thank you very much Stijloor and Boris !

I Would be much obliged if someone tells me what that better way?
Who is the best way to implement the requirements of IAF MD 5 - Clause 2.3?
Velika

Click to expand...

You have to give us information on how you are using this:-

Are you a representative of a certification body, for example? (I wouldn't think so) Are you a consultant? Or are you doing this audit as an internal audit. If you are NOT from a CB, then the document doesn't really apply and you can choose whatever number of days you feel is enough time to do the audit!

Hi AndyN,

I work for a new organization from Bulgaria that is in the process of accreditation.
Proper application of this guide is very important to me.
I hope someone from this forum help me.

Velika

Velika said:

Hi AndyN,

I work for a new organization from Bulgaria that is in the process of accreditation.
Proper application of this guide is very important to me.
I hope someone from this forum help me.

Velika

Click to expand...

Section 8 on page 9 defines the circumstances under which adjustments may be considered. The table shown is the requirements for the number of audit days. You cannot simply ignore them and adjust the headcount as you've indicated. Typically, adjustments are only relatively small. For example, if we use a QMS audit, on a company not designing products, then up to 20% time reduction can be taken. The design process is a complex one so it may represent up to that amount of audit time.

For an OSHAS 18000 audit, you have to evaluate risk. Don't forget that at the stage 1, the auditor should confirm the number of days for the audit is adequate.