Preventive Maintenance Checks Advice

[ricevans]

I need the help and opinion of the community. I am preparing a QMS for a R&D facility that has a product nearing commercialization. The QMS is for the commercialized product production only and the facility still has ongoing R&D.
The subject is the PM program. Coming from a maintenance background it’s hard to put non maintenance checks into the plan but here is the situation.
Normal (equipment manufactures recommended) planned maintenance items are scheduled and for the most part performed on time.
Operators perform sanity type checks on their equipment daily prior to the start of whatever they are running. This could include some minor adjustments or turn into a full maintenance action if the equipment doesn’t perform up to expectations, or it could be nothing more than I put it in and it came back out so let’s make a device. When they become maintenance items they are recorded in the maintenance logs.
The question is should these checks be recorded and should they be considered part of the PM procedure? And if they are considered as part of the PM Procedure do they then generate a daily record that I need to control?
Thanks for any help you can give.

[ScottK]

In Reply to Parent Post by ricevans

I need the help and opinion of the community. I am preparing a QMS for a R&D facility that has a product nearing commercialization. The QMS is for the commercialized product production only and the facility still has ongoing R&D.
The subject is the PM program. Coming from a maintenance background it’s hard to put non maintenance checks into the plan but here is the situation.
Normal (equipment manufactures recommended) planned maintenance items are scheduled and for the most part performed on time.
Operators perform sanity type checks on their equipment daily prior to the start of whatever they are running. This could include some minor adjustments or turn into a full maintenance action if the equipment doesn’t perform up to expectations, or it could be nothing more than I put it in and it came back out so let’s make a device. When they become maintenance items they are recorded in the maintenance logs.
The question is should these checks be recorded and should they be considered part of the PM procedure? And if they are considered as part of the PM Procedure do they then generate a daily record that I need to control?
Thanks for any help you can give.

It can be whatever you feel fits your system best...
but most often I have not seen the daily checks as part of PM or maintenance - they've been part of the work instruction which links to the maintenance procedure if a problem is found.
For example - on start up of a machine there might be a self calibration. You might have the operator initial in a log book or on a production form that he ran the self calibration with no issue... if there is an issue he would have to note it and contact maintenance by filling out a request.

When I think of this I think for forklift maintenance... every day the forklift operator has to complete a log checking various things (like brakes, hydraulics, leaks, tires, etc), but only notifies maintenance if there is a problem. That check needs to be documented though.

[Ninja]

I think I'm in line with ScottK,

We have sanity checks for all of our equipment...if it's broke, tell somone kind of stuff.

We don't log the "It's fine and I used it"...we just log the "It needed fixin' so we did this to it". The dialy checks are not recorded, but assumed to have passed if no maintenance work was done. All maintenance work is recorded.

[somashekar]

In Reply to Parent Post by ricevans

I need the help and opinion of the community. I am preparing a QMS for a R&D facility that has a product nearing commercialization. The QMS is for the commercialized product production only and the facility still has ongoing R&D.
The subject is the PM program. Coming from a maintenance background it’s hard to put non maintenance checks into the plan but here is the situation.
Normal (equipment manufactures recommended) planned maintenance items are scheduled and for the most part performed on time.
Operators perform sanity type checks on their equipment daily prior to the start of whatever they are running. This could include some minor adjustments or turn into a full maintenance action if the equipment doesn’t perform up to expectations, or it could be nothing more than I put it in and it came back out so let’s make a device. When they become maintenance items they are recorded in the maintenance logs.
The question is should these checks be recorded and should they be considered part of the PM procedure? And if they are considered as part of the PM Procedure do they then generate a daily record that I need to control?
Thanks for any help you can give.

It depends...
In case of machines and equipment that are manned and operated, the sanity checks are more a part of operating procedures which needs no recording. Other periodic maintenance as planned and executed indeed gets recorded along with any reported breakdown calls.
However for service equipment's, like Diesel Generator, Air Compressor, Blower and such other., the PM can be spread over daily, weekly and monthly activities, and the recording can be in the form of check mark across predefined check points.
In case of these equipment being under warranty or a maintenance contract with a third party, these records come in handy when a stoppage occurs. Abnormalities, if any can be spotted timely for a quick action there by avoiding major breakdowns.

[afterburner27]

Is there a standard sheet for that...