That depends on your procedures and/or the standard you are attempting to follow is written. To me, records that are 'in-process' are part of the work flow and would not need 'controlled copy' so long as the record(s) are maintained according to your procedure. By your description I am seeing the record to be part of the traveler/work order/work flow document and would follow that document to the end.
Again, it depends on how your procedure (and what standard you are following) is written.
slightly
(this may or may not be what you are are explaining)
One of the issues I have been having at my place or employment is "what is the difference between a 'document' and a 'record'.
A document can become a record. The blank form is a 'controlled' document before anyone records information (or adds information to the form as an example).
A record cannot become a document (technically I guess this would be untrue but for my purposes, it works to explain the difference). A record is created when a document has additional data applied to it 'in-process' (what ever the process is). Records are handled differently than documents, the number of people who can authorized a document is limited. The number of people who can authorize (record on) a record is larger.