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Form vs. Record - What is the Difference between a Form and a Record


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definitions, records (evidence) and records control, forms and templates (general), differences (general)
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  Post Number #1  
Old 14th February 2008, 09:45 AM
Sabbara

 
 
Total Posts: 1
Let Me Help You Form vs. Record - What is the Difference between a Form and a Record

I am new member in the cove. I want to know the difference between a FORM and a RECORD.

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  Post Number #2  
Old 14th February 2008, 09:52 AM
Jen Kirley's Avatar
Jen Kirley

 
 
Total Posts: 5,775
Re: New Member

Welcome to The Cove! :big wave:

In my view, a form is a document used to record something. A record is the completed form.

A form might not need a strict approach to document copntrol, but the completed record should be protected against loss or tampering to the extent the data on it protects the oorganization from some kind of risk.

For example, a form might be used to record the safety training an employee receives. Once the form is filled out, it becomes a record. Keeping the record safe helps make sure there is evidence the employee was taught how to work safely.
Thank You to Jen Kirley for your informative Post and/or Attachment!
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  Post Number #3  
Old 14th February 2008, 09:58 AM
amanbhai

 
 
Total Posts: 846
Re: Form or record

Sabbara I welcome you to the post.
There are alot where you can share with the memebers.
keep using elsmar.
Also, since your are a new user. please select the proper forum for discssion.
  Post Number #4  
Old 14th February 2008, 09:59 AM
Howard Atkins's Avatar
Howard Atkins

 
 
Total Posts: 2,920
Re: Form or record

Welcome from me as well
A form is a work instruction!
Each field has a question before it which tells you what to do
E.g name= Please write your name

A completed form as Jennifer Kirley said once the form is completed it is a RECORD
Thanks to Howard Atkins for your informative Post and/or Attachment!
  Post Number #5  
Old 14th February 2008, 10:14 AM
michellemmm's Avatar
michellemmm

 
 
Total Posts: 302
Re: Form or record

Quote:
In Reply to Parent Post by Sabbara View Post

I am new member in the cove. I want to know the difference between a FORM and a RECORD.
Hi Sabbara,

Welcome to Cove.

Jennifer did a great job explaining the difference between form and record. I wanted to give another example. You can consider your bank check book as forms. You keep your check book in your purse. Once you write a check...lets say to electric company, that particular check will become your record. You want to keep it for certain period of time to prove that your account is up to date.
Thank You to michellemmm for your informative Post and/or Attachment!
  Post Number #6  
Old 15th February 2008, 08:34 AM
W. de Jong's Avatar
W. de Jong

 
 
Total Posts: 26
Re: What is the Difference between a Form and a Record

1st of all: welcome

In my opinion: a form is something you need to fill out whether it is a hard copy or a digital screen. Once that is done it becomes a record. Records are registrations that you want to keep for a certain lenght of time e.g. a form, personell file, diploma's, certificates, data etc.. (in any appearance: digital, hard copy)

Greetz, Wouter

Last edited by W. de Jong; 15th February 2008 at 08:46 AM.
  Post Number #7  
Old 15th February 2008, 08:45 AM
Stijloor's Avatar
Stijloor

 
 
Total Posts: 15,005
Re: What is the Difference between a Form and a Record

Quote:
In Reply to Parent Post by Sabbara View Post

I am new member in the cove. I want to know the difference between a FORM and a RECORD.
Hello Sabbara,

A simple thing to remember the difference:
  • A form and/or document says: "DO"
  • A record says: "DONE"
Hope this helps.

Stijloor.

Last edited by Stijloor; 15th February 2008 at 01:14 PM.
Thank You to Stijloor for your informative Post and/or Attachment!
  Post Number #8  
Old 15th February 2008, 09:09 AM
Randy's Avatar
Randy

 
 
Total Posts: 8,349
Re: What is the Difference between a Form and a Record

Quote:
In Reply to Parent Post by Stijloor View Post

Hello Sabbara,

A simple thing to remember the difference:
  • A form and/or document says: "DO"
  • A records says: "DONE"
Hope this helps.

Stijloor.
Goodness there Jan let's not make it too simple, we really need to stay on the Rube Goldberg track.
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