In Reply to Parent Post by Marc
What do you mean by "the approved letter of it"?
I gather the OP intends approved "revision letter."
Here's the skinny: we talk about documents and records in lots of places throughout the Cove. Using search functions will turn up literally hundreds of posts and almost all of them will agree that a record is merely a special kind of document which is the "history" of an activity.
Most historians will agree history is unchangeable (although it may be "updated") and therefore records are unchangeable (no "versions" of records.)
In general, any document which is not
a record is a plan for an activity. (Blueprints are plans for the activity of making a product.) Circumstances may change and thus plans may change and so most documents may be revised. Generally, the previous plan is "withdrawn" and the new version takes its place.
Timetables for retention and or destruction of documents and records are dictated by
- government regulation
- contract requirement
and constitute a specialty within the general field of document management.