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The Difference between a Document and a Record - Training Plan

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  Post Number #1  
Old 2nd March 2008, 11:21 PM
D.Salman

 
 
Total Posts: 145
Please Help! The Difference between a Document and a Record - Training Plan

Dear all,
I am a bit confused about the difference between document and record within ISO 9001:2000.
Let us suppose I have a training plan, can we consider the plan as a document and the approved letter of it as record?
Many thanks

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  Post Number #2  
Old 3rd March 2008, 12:42 AM
Marc's Avatar
Marc

 
 
Total Posts: 24,717
Re: The Difference between a Document and a Record - ISO 9001:2000

What do you mean by "the approved letter of it"?
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  Post Number #3  
Old 3rd March 2008, 02:03 AM
Wes Bucey's Avatar
Wes Bucey

 
 
Total Posts: 11,017
Re: The Difference between a Document and a Record - ISO 9001:2000

Quote:
In Reply to Parent Post by Marc View Post

What do you mean by "the approved letter of it"?
I gather the OP intends approved "revision letter."

Here's the skinny: we talk about documents and records in lots of places throughout the Cove. Using search functions will turn up literally hundreds of posts and almost all of them will agree that a record is merely a special kind of document which is the "history" of an activity.

Most historians will agree history is unchangeable (although it may be "updated") and therefore records are unchangeable (no "versions" of records.)

In general, any document which is not a record is a plan for an activity. (Blueprints are plans for the activity of making a product.) Circumstances may change and thus plans may change and so most documents may be revised. Generally, the previous plan is "withdrawn" and the new version takes its place.

Timetables for retention and or destruction of documents and records are dictated by
  • need
  • government regulation
  • contract requirement
and constitute a specialty within the general field of document management.
Thank You to Wes Bucey for your informative Post and/or Attachment!
  Post Number #4  
Old 3rd March 2008, 08:24 AM
Umang Vidyarthi

 
 
Total Posts: 875
Yin Yang Re: The Difference between a Document and a Record - Training Plan

Quote:
In Reply to Parent Post by D.Salman View Post

Dear all,
I am a bit confused about the difference between document and record within ISO 9001:2000.
Let us suppose I have a training plan, can we consider the plan as a document and the approved letter of it as record?
Many thanks
Hello Salman,

A document is used to record something,and history of the document is a record.Before becoming history,the document may be revised/changed/modified.

There was a similar discussion on another thread:Form vs Record.:

http://elsmar.com/Forums/showthread....en+form+record


I would suggest to merge the two threads to avoid duplication.

/Umang
  Post Number #5  
Old 3rd March 2008, 09:08 AM
aqhjess

 
 
Total Posts: 9
Re: The Difference between a Document and a Record - Training Plan

Quote:
In Reply to Parent Post by D.Salman View Post

Dear all,
I am a bit confused about the difference between document and record within ISO 9001:2000.
Let us suppose I have a training plan, can we consider the plan as a document and the approved letter of it as record?
Many thanks
for the person that has responsibility to prepare the plan. after having done his task, that plan is his record.
for the people have to take action in that plan, that plan is document.
hope to help you.
  Post Number #6  
Old 3rd March 2008, 08:21 PM
Raffy's Avatar
Raffy

 
 
Total Posts: 841
I Say... Re: The Difference between a Document and a Record - Training Plan

Hi
When you say a document it is may composed of the following, your Quality Manual, Procedures, Work which is used to control the process that affects the quality of the final product. While a record states the results achieved or providing evidence of activities performed.
Hope this helps.
Best regards,
Raffy
  Post Number #7  
Old 22nd March 2008, 09:20 AM
rod2004sa

 
 
Total Posts: 7
Re: The Difference between a Document and a Record - Training Plan

The reference of two documents (Training Plan and its approval) you have given is a document and the outcome of this document will call record i.e. training record which shows that as per plan, training was provided and evaluated accordingly.
  Post Number #8  
Old 22nd March 2008, 09:37 AM
Helmut Jilling

 
 
Total Posts: 4,342
Re: The Difference between a Document and a Record - Training Plan

Quote:
In Reply to Parent Post by Raffy View Post

Hi
When you say a document it is may composed of the following, your Quality Manual, Procedures, Work which is used to control the process that affects the quality of the final product. While a record states the results achieved or providing evidence of activities performed.
Hope this helps.
Best regards,
Raffy
Please don't limit your thinking of documents to those "that affect the quality of the final product." Documents can be of any type, especially in the supporting processes. Otherwise I agree with your description.

Records are also documents where we recorded the results of something -a training event, inspection results, internal audit notes, corrective action, etc.
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