Elsmar Cove Quality and Medical Device Discussions

The Cove Business Standards Discussion Forums More Free Files Forum Discussion Thread Post Attachments Listing Cove Discussion Forums Main Page
UL - Underwriters Laboratories - Health Sciences
Go Back   The Elsmar Cove Business Systems and Standards Discussion Forums > Common Quality Assurance Processes and Tools > Document Control Systems, Procedures, Forms and Templates
Forum Username

Elsmar Cove Forum Visitor Notice(s)

Wooden Line

Process Map of Document Control - Review wanted (Visio)


Elsmar XML RSS Feed
Elsmar Cove Forum RSS Feed

Monitor the Elsmar Forum
Sponsor Links



Courtesy Quick Links

Links that Cove visitors will find useful in your quest for knowledge:


International Standards Bodies - World Wide Standards Bodies

ASQ - American Society for Quality

International Standards Organization - ISO Standards and Information

Atul's
Quality Forum Online

Howard's
International Quality Services

Marcelo Antunes'
SQR Consulting, and
Medical Devices Expert Forum

Bob Doering
Bob Doering's Blogs and,
Correct SPC - Precision Machining

NIST's Engineering Statistics Handbook

IRCA - International Register of Certified Auditors

SAE - Society of Automotive Engineers

Quality Digest

IEST - Institute of Environmental Sciences and Technology


Related Topic Tags
document control, process mapping, microsoft visio software .vsd
Reply
 
Thread Tools Search this Thread Rating: Thread Rating: 1 votes, 5.00 average. Display Modes
  Post Number #1  
Old 4th July 2010, 02:32 PM
starfish

 
 
Total Posts: 20
Please Help! Process Map of Document Control - Review wanted (Visio)

Could I please ask for some kind people to have a look at my process map for Document Control please. It is based on a template that I got from the site, and revamped to enhance the process to suit the company and people I work with.

Reviews are very much welcome
Attached Files: 1. Scan for viruses before using, 2. Please report any 'bad' files by Reporting this post, 3. Use at your Own Risk.
File Type: vsd DRAWING for document control.vsd (94.5 KB, 1016 views)

Sponsored Links
  Post Number #2  
Old 4th July 2010, 10:50 PM
somashekar's Avatar
somashekar

 
 
Total Posts: 5,113
Re: Process Map of Document Control - Review wanted (Visio)

Quote:
In Reply to Parent Post by starfish View Post

Could I please ask for some kind people to have a look at my process map for Document Control please. It is based on a template that I got from the site, and revamped to enhance the process to suit the company and people I work with.

Reviews are very much welcome
It will help many to see, review and comment if you can attach same as an .xls file or a .pdf
Sponsored Links

  Post Number #3  
Old 5th July 2010, 06:31 AM
Peter Fraser's Avatar
Peter Fraser

 
 
Total Posts: 451
Re: Process Map of Document Control - Review wanted (Visio)

Some initial thoughts...
What is the purpose of the diagram? Who will use it? Does it give them the information they require in the best format? Can they easily find the parts that affect them?
What triggers the process (it is not clear who can suggest a change)?
"Document Creator": is this a person or role? (If a role, the person may not have been the creator)
Not sure that I see some of the "Inputs" as anything other than "useful notes".
A number of the "Inputs" and "Outputs" are tasks, which I would expect to see in the middle column.
Passive tense is to be avoided!
Who is the "Author"?
I had a go at the first part (as attached) - I think that it helps to make the steps clearer, and also highlights who is responsible (and who else needs to be involved) for each step - and makes it easier to fix if it is wrong!

Hope this helps.
Attached Files: 1. Scan for viruses before using, 2. Please report any 'bad' files by Reporting this post, 3. Use at your Own Risk.
File Type: pdf Document_Control.pdf (65.4 KB, 596 views)
Thanks to Peter Fraser for your informative Post and/or Attachment!
  Post Number #4  
Old 5th July 2010, 08:06 AM
starfish

 
 
Total Posts: 20
Please Help! Re: Process Map of Document Control - Review wanted (Visio)

Hi Peter

Many thanks for your comments and the suggested format, the flow chart is to be included in a document control procedure that specifically relates to Adminstration staff that are not familar with DC steps, and I wanted to show the process in a step by step approach, and able to reference the procedure when required for more details. Your suggested format was a good help, are you able to send me this so I can work with it? Thank you
  Post Number #5  
Old 5th July 2010, 08:56 AM
Peter Fraser's Avatar
Peter Fraser

 
 
Total Posts: 451
Re: Process Map of Document Control - Review wanted (Visio)

You can set it up in Excel (or even Word) - but it gets unwieldy if you are defining a number of processes this way. We use our own software (I'll send you a private email with more details)

PS might a flowchart in this detail not be able to replace the procedure?
  Post Number #6  
Old 6th July 2010, 01:58 PM
cgmpman

 
 
Total Posts: 1
Re: Process Map of Document Control - Review wanted (Visio)

Two things to share. First, to share with others who may not have Visio installed, just copy the entire drawing and paste it to a PowerPoint slide. Or do the same thing to a properly oriented Word doc. Secondly, there's always the challenge about how much to include in a flowchart. My opinion is that a flowchart should be a reasonably high level document (somewhat of a aerial view) so that one can see the basic steps. To this add the critical inputs, the approvals, and the end product. If the latter makes the flowchart unweildy, the use the multi-chart approach: one high level flowchart that describes the major steps and supplement each off-page reference with an appropriated deailed flowchart. From a high-level perspective, looks like you have identified the critical steps.
  Post Number #7  
Old 23rd July 2012, 04:46 PM
BTRAP

 
 
Total Posts: 1
Re: Process Map of Document Control - Review wanted (Visio)

Peter. I am in the process to develop a similar project as StarFish. I really liked the flowchart format you sent. You mentioned that this was done using your own software. what software is that. Can you help me?
  Post Number #8  
Old 24th July 2012, 03:53 AM
Peter Fraser's Avatar
Peter Fraser

 
 
Total Posts: 451
Re: Process Map of Document Control - Review wanted (Visio)

Quote:
In Reply to Parent Post by BTRAP View Post

Peter. I am in the process to develop a similar project as StarFish. I really liked the flowchart format you sent. You mentioned that this was done using your own software. what software is that. Can you help me?
Glad you like it - it is almost a standard format in UK North Sea oil and gas (they used Excel and Powerpoint about 20 years ago, but then realised that it was difficult to maintain an integrated set of process descriptions), but not well known in other sectors.
See http://www.promanade.co.uk/basic for the edition that creates printed (or pdf) output, and http://www.promanade.co.uk/our-software for the version that generates a complete electronic (html) management system.

Let me know if you want more details.
Thanks to Peter Fraser for your informative Post and/or Attachment!
Reply

Lower Navigation Bar
Go Back   The Elsmar Cove Business Systems and Standards Discussion Forums > Common Quality Assurance Processes and Tools > Document Control Systems, Procedures, Forms and Templates

Bookmarks



Visitors Currently Viewing this Thread: 1 (0 Registered Visitors (Members) and 1 Unregistered Guest Visitors)
 
Thread Tools Search this Thread
Search this Thread:

Advanced Forum Search
Display Modes Rate Thread Content
Rate Thread Content:

Forum Posting Settings
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off


Similar Discussion Threads
Discussion Thread Title Thread Starter Forum Replies Last Post or Poll Vote
MS Visio Turtle Diagram Template wanted Manix Process Maps, Process Mapping and Turtle Diagrams 3 29th April 2012 03:39 PM
Document Control with Document History .mdb Database Wanted sullyman Document Control Systems, Procedures, Forms and Templates 10 11th November 2009 09:22 PM
Document Control Flowchart example wanted puddycat Document Control Systems, Procedures, Forms and Templates 4 26th July 2007 01:51 PM
Edit rights in document control / document review METerry Document Control Systems, Procedures, Forms and Templates 11 8th January 2007 01:35 AM
Control Of Documents - Document Control System Design Critique Wanted - TS16949 mazura Document Control Systems, Procedures, Forms and Templates 12 28th July 2006 09:44 AM



The time now is 10:24 AM. All times are GMT -4.
Your time zone can be changed in your UserCP --> Options.


 


NOTE: This forum uses "Cookies"

Elsmar Cove Quality and Medical Device Discussions