From many years ago (more than 20 year), we have a system for document control for record old lists of distributions.
Ours actually procedure don’t give prescriptions about that and Iso 9001 too.
Ours "thirth part" auditors never have asked to see old lists of distribution.
In the actual situation the system adds a new record for every records of distributions list.
So that if the lists of distribution is composed of ten records the system add again ten record recording again all the contents of the old distributions list changing only the revision, and the date of distributions.
But, if nobody never asked to see at whom were assigned old editions of documents, for what scope we have to take in memory the old distibutions list?
So that I’m thinking to change the system from “add record” to “edit record" just changing to index of review, and distributions date in the old record of distributions list
What do you suggests ?
Your system for documents control is built for record old lists of distributions.?