My company is planning on registeratin at the end of this year to TS16949:2000. As part of the registeation audit, management review records with the required reviews will have to be sent to register. On his visit, he suggested a notebook where the tabs correspond with the item number to be reviewed. Since there is a lot of shalls to be reviewed(complete with anaylsis and action if necessary. There is also, a lot of things to be revierwed that is just for the company. I am thinking about having a seperate notebook for the shalls vs all items. Yet, this doesn't sound kocher to me. I woudl love to hear how other people are handling management review records.
I woudl like to contribute to this forum since it has been of so much help to me. Therfore I am linking a template to the internal audit procedure fotr Ts16949. I hope it helps someone.
we used a matrix that listed the reguirments and the are of the documents that they corresponded to. This was all part of the package submitted for the document review. I'll see if I still have a sample matrix.
Originally posted by lday38 My company is planning on registeratin at the end of this year to TS16949:2000. As part of the registeation audit, management review records with the required reviews will have to be sent to register. On his visit, he suggested a notebook where the tabs correspond with the item number to be reviewed. Since there is a lot of shalls to be reviewed(complete with anaylsis and action if necessary. There is also, a lot of things to be revierwed that is just for the company. I am thinking about having a seperate notebook for the shalls vs all items. Yet, this doesn't sound kocher to me. I woudl love to hear how other people are handling management review records.
I woudl like to contribute to this forum since it has been of so much help to me. Therfore I am linking a template to the internal audit procedure fotr Ts16949. I hope it helps someone.
It sounds to me like your registrar is asking for an awful lot. Why should the management review records be required to be sent to them? And in a specific format! You are their customer, not the other way around. An onsite review should be adequate. Actually, the IATF "Rules" document states
Quote:
Each onsite audit, including initial and surveillance audits, shall include a review of... management review results and actions...
In the IATF "rules for achieving IATF recognition" page14
"The organization shal provide the following documentation to the CB for review:
amongst others
Internal audit and management review planning and results (my emphasis) from the previous 12 months.
__________________
You can’t fake quality any more than you can fake a good meal.
* William S. Burroughs
Howard provides a good place to start. If you don't have a copy of the rules you need to get one.
The difficult part is providing the data in the CB prescribed format.
Our registrar required two completed forms;
- customer profile, 3 pages for each customer addressing selected clauses in TS2.
- COP's list, including inputs/outputs, measures, location, process owner, etc,etc.
This data is reviewed at the registrar's site. Any questions are labeled "comments" and will be reviewed at the practice/registration audit. Those items not addreseed will receive a major/minor NCR.
Even though "We" are the customer, as Howard points out the list is specific. The CB reserves the right to request the data in a formt that is relevent to them
Sorry about that - I stand corrected. I reviewed the rules a little too quickly before I posted. I've had some experiences lately in which registrar auditors have been overly demanding in what they expect of companies. The IATF Guidance document also has a "Readiness Evaluation work sheet" on the last page that shows this as information to be submitted to the CB prior to onsite audit.
That being said, I still believe that the records should be in a format that is useful to the organization. Reformatting records only for the benefit of the auditor is counter-productive. However lday38, I think your idea about separating data is OK, if the intent is to protect company private information. If your company (like many companies) reviews the results of the entire business along with the QMS, the auditors have no business looking into some areas.
Thank you. I see both point, you might as well make it as easy as possible to pass the audit. On the other hand you are right, some
stuff you may not wwant ona record. I am thinking of listing the metrics in excel , a columns for the goal ,when CSR is needed, than make this a template for my meeting.
We are an ISO 9001:2000, IS/TS 16949:2002 and ISO 14001:1996 Company. We conduct Management Review for all the Systems (mentioned just above) jointly. I am attaching the points which are being discussed in this Joint M.R. Meeting.
Please ask if you are not clear with any of this point.
Management Review Records TS16949
I reviewed the rules a little too quickly before I posted. I've had some experiences lately in which registrar auditors have been overly demanding in what they expect of companies. The IATF Guidance document also has a "Readiness Evaluation work sheet" on the last page that shows this as information to be submitted to the CB prior to onsite audit.
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