I make about fifty presentations a year. Some I use PowerPoint, most I do not. The obvious advantage in PowerPoint is that you can make handouts of the slides with either prepared notes or room for participants to make their own notes as you go through the presentation.
If you are an experienced presenter, PowerPoint can be a great tool. If you are nervous or unsure, PowerPoint can make you look like an idiot who needs to read his own slides and has no knowledge of the subject beyond the slide texts.
I'm sorry I don't have a canned Management Review presentation to give you. If you are lucky enough to score one, please be sure you prepare a presentation that goes far beyond the text on the slides. Think of those slides as the "bare bones" outline upon which you will build your presentation. Ideally, you should have one to five minutes of "talk" to go with the four or five lines on the slide.
There are several sources on the internet for how to make a PowerPoint presentation. Some are good; some are simply awful. Do a little Google and look at several. Make your own choices based on how comfortable you feel with the material.
In my experience, the most effective presenters are the guys who have PowerPoint slides to use, but don't panic or miss a beat if the computer or projector fouls up - they just go on and give the presentation without the slides.
The Management Review
I'm unclear about your purpose.
Is this the first time the audience is being introduced to the concept of management review?
Is this the organization's first experience with management review?
What's the organization size? (it makes a difference in content)
Are you confident and experienced about the topic or are you a little unsure?
What do you expect your audience to be able to do after attending your presentation?
How large will your audience be?
Will you be giving this same presentation to more than one audience?
Are the audience managers, workers, or mixed?
What amount of time is budgeted for the presentation?
Are you the only presenter?
Are there people in your organization who routinely give PowerPoint presentations for any purpose (sales, training, orientation, etc.)? (if the answer to this one is YES, enlist help of experienced presenters.)
Last edited by Marc; 6th August 2004 at 12:24 PM.
Reason: Shorten quote.
The powerpoint idea was from our Chairman, so I have to go along with it!!!
This is my first time with Powerpoint, does anyone have a Management Review template that has been used for Management Review??
Hi Crodge,
Right... The Chairman's idea.... I see. Ok, here we go:
Bad news:
No, I haven't seen any PP templates for Management Review around. Anyone else?
Good news:
Powerpoint is not very hard to come to grips with, so you should be able to put something together without too much of a problem. There is also a number of templates in PP, and a quick and dirty way to your own presentation would be to use one of them and tweak the presentation to your needs (I.e. replacing data and keeping the format).
The fact that your chief wants it in PP should not be a problem. It's pretty easy to import or cut and paste info from other formats into PP.
Question: What does he expect from you, specifically?
The MR agenda in PP?
Along with the review input?
Flashy pictures?
To be totally honest with you I think he wants to justify the expense of taking all the management to a resort on a tropical island to conduct out Management Review.
I had originally planned on sitting around a table in the meeting room of our office and going through the MR agenda…
So, I guess he will want the agenda with the flashy pictures too!!
This will also be my first time at hosting a management review so I am a little nervous.
We are a company of around 1000 staff, only management and some senior supervisors will be involved in the review. It will also be our first actual MR to the new requirements.
I will have a mess around with Powerpoint and see what I can come up with!!!
To be totally honest with you I think he wants to justify the expense of taking all the management to a resort on a tropical island to conduct out Management Review.... Etc.
What is this Management Review Agenda you've mentioned? Simply the requirements of ISO 9001:2000?
Are you currently ISO 9001:2000 registered?
As Wes asked, what is the purpose of this meeting? To ask you to develop a presentation is one thing...but what does the Chairman and/or group wish to take away with them?
Flashy pictures are not necessary, but graphs usually are beneficial. I've developed graphs for my company showing "Pre-ISO Era" stats compared to "ISO Era" stats. There has been an obvious positive effect to implementing a Management System. Perhaps you could show something along those lines?
How much exposure to ISO and the Management System has this group had? A crash course on the topic may be required.
Highlight what you've accomplished over the year with regard to the Management System...this is a great opportunity to toot your horn, strut your stuff, and show the group that you're more than just "that ISO fella".
And when it comes to recommendations for improvement to the system, you probably already have a few ideas swirling about in your head. Put them in the presentation! But also, this is a great round table discussion. The Users of the Management System are locked in a room with you! Use their knowledge. Find out what they would like to have done.
__________________
~ Roxane ~
"There's a fine line between genius and insanity. I have erased this line." - Oscar Levant
Last edited by Marc; 22nd October 2003 at 10:14 PM.
Reason: Shorten quote.
You can copy and paste just about anything (including flashy pictures, company logos, etc.) into PowerPoint. I just start with a bunch of blank slides, add a header to one (insert, text box), and copy and paste it on all the slides in the presentation. Then, right click on a slide, choose a nice background, and select “apply to all”.
As far as conducting the meeting?
Designate someone in the meeting to be the scribe, or bring someone along who can take notes for you. Review history so you can present trends (adverse or positive) as opposed to current “snapshots”. Review each element of the QMS and discuss the good and the bad. Document action items including responsibilities and due dates. Distrbute meeting minutes and utilize a system for follow-up on those action items.
Attached is a general Powerpoint Presentation for a Management Review. Because of the many different people presenting Process Performance and Product Conformance Measures I tend to just place a title slide and then have them present whatever they have prepared.
Hope this helps!
Doug
Last edited by Douglas E. Purdy; 22nd October 2003 at 10:48 AM.
To be totally honest with you I think he wants to justify the expense of taking all the management to a resort on a tropical island to conduct out Management Review.... Etc.
Wow! Tough duty, Crodge
Can you fit me into the budget? I'll come and do it as your assistant - you take the glory, I'll spend the rest of the time soaking up rays. I'd do a crash presentation for that kind of payoff!
Seriously - now we have a better idea of your situation. Boss wants "show and tell" as part of a "management retreat"
My guess is you are not the only presenter on the AGENDA (nobody can justify a weekend retreat for management with just one small presentation!)
I don't think you can get away with asking one of the bosses to be a scribe during this kind of meeting. (Perhaps the boss might spring for steno or tape recorder to note questions and responses for later distribution to the audience.)
Concentrate on the basics and a "gap analysis" between past practices and your plan for implementing the updated version. Outline might be:
This is where we want to go and why
This is where we have been
These are specific changes we need to implement
These are things (tools, resources, training, etc) we need to implement changes
Call to action (timetable, delegation of responsibility/authority, method of evaluation)
Trust me on this part: Concentrate on the outline and what you need to say to interest and influence this audience. Prepare the presentation as if you were just going to use posters or something. Decide to have plenty of handouts of sample checklists, description of interaction between internal audit and management review team, including suggested methods of publicizing and implementing management decisions and evaluating them after the management review is complete.
Spend your own money, if you have to, to find somebody (nerd, college kid, in-house art department, etc.) to convert your presentation into a snazzy set of PowerPoint (your company of 1,000 probably has standard templates with company logo and everything sitting around somewhere.)
Given the situation, location, and the audience, you cannot afford to use an amateurish slide set - it will detract too greatly from your presentation.
Once you have the PowerPoint set, practice, practice, practice!
Make sure you know how to change slides effortlessly, without screwing up your oral presentation.
Have printouts of slide set to distribute in case projector or computer screws up.
Do not turn your back on the audience to look at screen
Do not read the text on the slide aloud word for word - let audience do that silently.
Offer to send copies of the presentation on disk to any audience member who requests one
try to get videotape or at least audio tape of your presentation so you can review it later for improvement the next time you give such a presentation
Last edited by Marc; 22nd October 2003 at 10:12 PM.
Reason: Shorten quote.
Does anyone have a Powerpoint template for Management Review?
It's OK to have butterflies - they taste good
Ok, here we go:
Linear Mode
