Bulk Supplier PPAP Documentation Requirements

We are a QS 9000 registered, bulk material, tier 2 supplier.

Page 1 of PPAP 3rd Edition states that for bulk material suppliers, PPAP is not required unless requested by our customers. During a recent audit our auditor, SGS International, said that even if a customer does not request a PPAP, we still need to document/retain in-house the 19 items in table I.2.2 on page 16. We did not interpret
the standard this way. We are not creating/retaining this information unless requested by a customer (as a standard business pratice, we have some of the info but our retention time is approx. 5 years only).

What is the correct interpretation? If SGS is incorrect, how do I "point" this out to them?

[Spaceman Spiff]

Susan, your interpretation is the correct one. Section 4.2.4.1 of he QS9K 3rd Ed states "The supplier shall fully comply with all requirements set forth in the Production Part Approval Process (PPAP) manual." Since PPAP manual states that it is not required (which is a form of waiver), then SGS is out of line to require you to perform a PPAP exercise.

[Marc]

Right or wrong, there are registrars who require at least 1 full PPAP to be completed as evidence that you have a system which can produce a PPAP whether you have ever been required to do one or not. But - I do not have direct experience in PPAPing bulk materials so I don't know what's involved in your case.

[Sam]

Been there ,done that.
You will not be able to convince your registrar/auditor that they are wrong.
The requirement is quite clear 4.2.4.1 "fully comply...". This is a QS9000 requirement not a customer requirement.
If you are really convinced that your interpretation is correct submit it to the IASG for clarification.

[mkgakbani]

CAn some one give me a format or sample of PPAP waiver form fo supplier??

[Stijloor]

Originally Posted by mkgakbani

CAn some one give me a format or sample of PPAP waiver form fo supplier??

Hello mkgakbani! Welcome to The Cove Forums.

Can you explain this situation a little bit more?

Why would you need this waiver?

More information will allow my Fellow Covers to review and respond.

Stijloor.

[SteelMaiden]

Originally Posted by mkgakbani

CAn some one give me a format or sample of PPAP waiver form fo supplier??

Just to be clear...you are the customer, and you are waiving the requirement for a PPAP? Sorry, I just want to make sure that everyone is on the same page.

Back in the day....before I made life simple and moved to a non-automotive plant, any order requiring a PPAP, was clearly denoted as such from the customer. You no ask, we no PPAP. Is this what you are asking?

ETA: it looks like I was simulposting with Stijloor...

[Stijloor]

Originally Posted by SteelMaiden

ETA: it looks like I was simulposting with Stijloor...

Telepathic posters....

You know what they say about "great minds".......

Stijloor.