Identification of Quality Records (ISO9001:2000 - 4.2.4) - How?

[Rachel]

Hi all...

Okay, likely thinking too much about this again...what have you all put in your procedures for the *identification* of records? How do you uniformly identify all of your records when they can exist in different media? Is this as simple as a master list? Are there better ways to do it?

It's too early on a Monday to be stumped.

Cheers,
-R.

[Tom W]

I use a master list - however this can be done many different ways. I do not believe there is a right or wrong answer here as long as you identify them in some method.

If you do a search on this you might get a number of ideas. Or maybe one of the Gurus can point you to a specific thread.

[Rachel]

Thanks, Tom.

I'm a little concerned with the feasibility of keeping this master list up to date. Each department is responsible for its own records - it seems like I'd be shooting myself in the foot if I asked them to update the master list as well. Internal records would be easy to standardize - it's the ones that originate externally (i.e., supplier C of A) that are stumping me.

[Claes Gefvenberg]

Originally Posted by Tom W

I use a master list - however this can be done many different ways. I do not believe there is a right or wrong answer here as long as you identify them in some method.

I fully agree. Mine is a database btw.

Originally Posted by Tom W

If you do a search on this you might get a number of ideas. Or maybe one of the Gurus can point you to a specific thread.

I wouldn't know about the gurus, but I can suggest a few links:

Identifying Quality Documents and Records from Non-Quality
Definition: Quality Record
Record Retention
Quality Records - Retention and Required Controls

/Claes

[Rachel]

Sorry, folks - I obviously am terribly irresponsible this morning, as I *completely* forgot about the search option.

Feel free to can this thread...

Cheers,
-R.

[CarolX]

Hi Rachel,

My creed is always...KEEP IT SIMPLE

This is basically my procedure for records



1.0 ALL RECORDS RELATED TO QUALITY FUNCTIONS SHALL BE MAINTAINED FOR A MINIMUM OF ONE YEAR UNLESS OTHERWISE SPECIFIED BY THE CUSTOMER.

2.0 ALL DOCUMENTS CONTAINED IN A JOB PACKET SHALL BE STORED TOGETHER UNDER THE JOB NUMBER.<O

3.0 THE FOLLOWING DOCUMENTS ARE STORED IN THE QUALITY AREA:<O

· CALIBRATION RECORDS
· FIRST ARTICLE REPORTS
· ECO’S (INCLUDING PREVENTATIVE ACTION ECO'S)
· NON-CONFORMING MATERIAL REPORTS
· CORRECTIVE ACTION REPORTS<O</O
· AUDIT REPORTS
· MANAGEMENT REVIEW REPORTS
· HARD COPIES OF ALL ISO RELATED PROCEDURES
· APPROVAL OF ALL ISO RELATED PROCEDURES
· OBSOLETE PROCEDURES AND DOCUMENTS
· CUSTOMER TOOLING INVENTORY

4.0 THE FOLLOWING DOCUMENTS ARE STORED IN ENGINEERING

· CUSTOMER DRAWINGS
· ALL JOB PACKET DOCUMENTS
· ROUTING SEQUENCE
· CUTTING LIST
· PRINT
· SET-UP SHEETS
· INSPECTION RECORDS
· ANY OTHER DOCUMENT CONTAINED IN THE PART FILE SYSTEM OR ENGINEERING MASTER FILE.
· CONTRACT REVIEW

5.0 THE FOLLOWING DOCUMENTS ARE STORED IN PURCHASING

· PURCHASE ORDERS
· VENDOR HISTORY FILE
· APPROVED SUPPLIER LIST

6.0 THE FOLLOWING DOCUMENTS ARE STORED IN HUMAN RESOURCES

<O
· PERSONNEL RECORDS
· TRAINING RECORDS
· SAFETY RECORDS

<O

This is a 2 page procedure. Short and sweet!!

CarolX

[Claes Gefvenberg]

Originally Posted by Rachel

I *completely* forgot about the search option.

Feel free to can this thread....

Nah. Threads are often similar but very seldom exactly the same... Nothing wrong with this one. Besides, if we had canned it we would have missed Carols list. Thank's Carol

/Claes

[CarolX]

Your welcome, Claes...I try to jump in when I get a minutes.
Rachel...don't sweat it!!