Where are Records listed? A Master Record list?

[Ingeniero1]

Our Master Document list includes the list itself as a document.

We also have a Master Record list which, of course, includes all sorts of records; that is, except for a couple of exceptions: we have a separate list for the Corrective Actions and another for Preventive Actions.

I believe that the Master Record list should be included in the Master Document list, correct?

2. Where should the Corrective Action and Preventive Action lists be included: in the Master Document list, in the Master Record List, or both?

Alex

[mshell]

I have assigned a document number for all master lists and included them in the Document Overview (master document list). The list is just an overview of the items and the actual completed forms will be your record. IMHO

[ralphsulser]

I keep all documents in an Excel file that is filtered and sorted. The master file is only in my computer, and listes all the documents, revision number, date, and latest change. This is my master list. I don't think one needs a separate printed list for each category, or list of master lists. Trying to "keep it simple"

[Al Rosen]

Originally Posted by ralphsulser

I keep all documents in an Excel file that is filtered and sorted. The master file is only in my computer, and listes all the documents, revision number, date, and latest change. This is my master list. I don't think one needs a separate printed list for each category, or list of master lists. Trying to "keep it simple"

Ralph:

Records are a special type of document.

1. Do you identify where the records are kept, who is responsible for the records and how long they are kept?
2. Do you back-up your computer regularly and have additional off-site back-ups as well as a disaster recovery program?

This is important if you keep all your documents on your computer or even if it is just the list of documents since the master list is a document that I believe should be controlled.

[ralphsulser]

Al,
Yes we do, thanks for your reply.
1.-Records procedure identifies record keeping resp., and where

2.-Computers are backed up weekly and back up files stored off site at a bank downtown.

[Al Rosen]

Originally Posted by ralphsulser

Al,
Yes we do, thanks for your reply.
1.-Records procedure identifies record keeping resp., and where

2.-Computers are backed up weekly and back up files stored off site at a bank downtown.

Excellent! Many overlook this.

[Icy Mountain]

We have a list of all the documents that make up our QA Manual in the Table of Contents. All of the blank forms that turn into records are listed there.

We also have a Control of Records Matrix (Excel spreadsheet) that lists all of the information about the records as required by Control of Records (storage, ID, disposal, etc.). This Matrix is not a record but rather a procedure, so it is reviewed and approved when it is changed.

Our Continual Improvements, Preventive Actions and Corrective Actions are in an MS Access Database. Push one button and a sorted list of CIs, PAs, and CAs is produced along with totals # of each.

[TownDawg]

A sample excel worksheet that has all the required columns for a records MasterList?

I need it in transition, to make sure I request all the required information, before I load everything into the 'forms' database.