Distribution of controlled documents through e-mail, is it ok?

[amyisosec]

Hello,
Need advise.
This is regarding control of documents about the distribution of
controlled documents to different areas which we can only reach
through e-mail.

Would it be possible to email controlled documents to designated
document control custodian who is responsible for handling
the said documents and they are authorized to reproduce the said document for distribution as needed.

Issuance and retrieval shall be followed accordingly with the control of document procedure.

Thanks for any advise.

Amy

 

[AuditFan]

Yes.

 

[indubioush]

This works fine as long as you have a method for ensuring out-of-date (or obsolete) revisions are not used.

 

[Zero_yield]

This works fine as long as you have a method for ensuring out-of-date (or obsolete) revisions are not used.

Yup. It's audit bait, but it's doable. Make sure the custodian knows where all the copies went. When the forms are updated, make sure the custodian retrieves all the copies for destruction.