SAMPLE COMPANY Page 1 of 4 SOP # 04-4 Revision: 0 Prepared by: _ Effective Date: Approved by: _ Title: LABELING Policy: Products manufactured and distributed by the company must be properly labeled according to all applicable domestic and international laws and regulations. Labeling must included adequate information to describe the product, operating instructions, hazard warnings and any other information to avoid accidental misleading or incomplete identification. Purpose: To establish uniform guidelines for the content preparation of labels and control of labeling in compliance with company policy directives. Scope: This procedure applies to all labels and labeling (see definitions below) for all products manufactured and distributed by the company. Promotional material and operation manuals are covered by other specific SOP statements. Contents: Definitions 1.0 Preparation 2.0 Approval and Implementation 3.0 Label Control Definitions: Label - Any display of written, printed or graphic matter upon the immediate container of the product. Labeling - Includes labels above and other written, printed or graphic matter on product containers, wrappings or accompanying the product such as tags, pamphlets, direction sheets, operation manuals, promotional material or package inserts. Promotional Material - Advertisements, direct mail pieces, brochures, selling aids, films or similar materials or media whereby claims concerning safety, efficacy, reliability or other product attributes may be made or inferred to the customer. LABELING Page 2 of 4 Misbranding - A product is misbranded if: - its labeling is false or misleading; - its packaging does not bear a label containing the name and place of business of the manufacturer or distributor and an accurate statement of the quantity of contents; - words, statements or other required information are not prominent on the labeling or are not stated clearly; - it does not contain adequate directions for use including warnings against use in certain conditions; - the product's established name, if it has one, or common or usual name is not printed prominently in type at least half as large as used for any proprietary name; - a medical device is commercially distributed without FDA concurrence on a 510(k) premarket notification submission. Procedures: 1.0 Preparation 1.1 Operating departments such as Engineering, Marketing, Manufacturing or Quality Assurance will determine the need for a product label or labeling and will forward the request to Engineering Services. 1.2 The label contents are to be complete and accurate with all necessary information to ensure compliance with all applicable requirements. 1.3 All labels must be designed, printed and applied to products and containers so that the labels will remain in place and legible during the customary conditions of distribution, storage and use. Also, other labeling such as operation manuals should remain legible during use and storage by the customer. Labels may be mounted by adhesives, screws, rivets, drive screws, etc., or printed (silk screened) or etched onto panels and/or controls. Labels should be located on the product where they will be seen but not abraded during use. LABELING Page 3 of 4 1.4 The Engineering Department will be responsible for preparing a manuscript complete with illustrations or a drawing(s) of the label showing the wording, label design and use or location for approval. 2.0 Approval and Implementation 2.1 Engineering Services will then forward the labeling documentation along with the Approval Form for Labels and Labeling (Exhibit 1) to the originating department and circulates it through Engineering, Customer Service, Marketing and Quality Assurance. 2.2 Engineering Services will coordinate and track all label approvals and approval forms. 2.3 Upon approval, the label or manuscript is assigned a drawing number and is released and added to the device master record file and DMR index. 2.4 When the labels or labeling is produced or printed, Quality Control must inspect the material in accordance with receiving procedures and proofread the material and verify that it is correct and so indicate by signing an appropriate document (first article inspection). 2.5 Any changes to labels or labeling are accomplished by document change control procedures contained in the Engineering Change Notice SOP. 3.0 Label Control 3.1 Labels and labeling materials are to be stored in an area and manner suitable to prevent mixups. Labeling should be identified and segregated to the degree necessary to prevent mixing of similar labeling. Access to labeling should be limited to authorized personnel. 3.2 Labeling and packaging operation areas should be separated to the degree necessary to assure there are no mixups between similar products or labels. Separation may be either a physical or spatial separation or by performing the labeling and packaging at different times for different products. Separation is not required when mixups are impossible such as the case of labeled front panels that can only fit the intended product. Unused labeling that contains pre-coded serial numbers, manufacturing date, expiration date, control number, etc.; should be destroyed and not returned to the label storage area.