SAMPLE COMPANY Page 1 of 2 SOP # 19-1 Revision: 0 Prepared by: _ Effective Date: Approved by: _ Title: CUSTOMER SATISFACTION SURVEY Policy: Customer Service will send out a satisfaction survey to all customers after they have had sufficient time to use our products. The survey will be used to determine our customer's satisfaction with our sales process and the use of our products. Information gathered will be used to make improvements in our operations, quality control, product engineering, etc. Purpose: To identify the steps for sending surveys and required follow-up. Scope: This procedure applies to all sales to new or existing customers. Procedures: 1.0 Preparation 1.1 At the time of the sale, a Customer Satisfaction Survey (Exhibit 1) and business reply envelope should be prepared and addressed. If no contact person is listed, the survey should be sent to the person in charge of the department that purchased the product. The survey should then be placed in a monthly tickler file to be mailed out 90 to 120 days after shipment. This time period should allow the customer sufficient time to use the equipment, experience any problems and determine their ultimate satisfaction level. 2.0 Follow-Up 2.1 When a survey is returned, it is to be routed to the Director of Quality Assurance for review. A copy of the survey is to be maintained by the Director of Quality Assurance in a master chronological file. The original survey should then be routed to Customer Service. If any corrective action needs to be taken or customer concerns addressed, Customer Service is responsible for contacting the customer and resolving the situation. If applicable, this will include following the standard operating procedures for Customer Contact/Complaint Handling. 2.2 The survey will then be routed to all department managers for their review and to determine if any improvements in their operational or design areas are needed. The survey will then be filed in the customer's file.