SAMPLE COMPANY Page 1 of 3 SOP # 19-3 Revision: 0 Prepared by: _ Effective Date: Approved by: _ Title: SERVICE SATISFACTION Policy: Customer Service is to contact customers after any repair of their equipment has been made to assure that the equipment is working properly and that the customer "feels" that their needs or concerns have been satisfied. Purpose: To outline the follow-up action and sample telephone script to be used by Customer Service representatives. Scope: This procedure applies to all repairs and/or problem resolution of a customer's system. Procedures: 1.0 Post-Service Follow-Up 1.1 The Customer Service Department will be responsible for calling customers five (5) to ten (10) business days after their equipment has been repaired and returned. A Customer Satisfaction Report (Exhibit 1) should be completed. The call should consist of an introduction of the company, the customer service representative and the purpose of the call. The outline of the script provided should be followed but the representative should feel free to speak in their own conversational style by substituting words or phrases as necessary. The length and format of the call should be determined by the customer's needs and/or desires and the representative should respond accordingly. If any of the equipment is not working properly or if the customer has some concerns, the representative should take the necessary action to resolve to the customer's satisfaction. 2.0 Reporting 2.1 Upon completion of the call, the representative should complete the report and copy any interested departments or individuals. The report should then be filed in the customer's file. SERVICE SATISFACTION Page 2 of 3 2.2 In the event the representative does not reach the customer, a message should be left indicating that we are following up on their purchase to ensure everything is working properly and to call us back on our toll free number if they have any questions or concerns. No further follow-up is necessary unless the Customer Service Manager determines that we should.