SAMPLE COMPANY Page 1 of 4 SOP # 19-5 Revision: 0 Prepared by: _ Effective Date: Approved by: _ Title: WARRANTY AND SERVICE POLICIES Policy: The company will provide a three year limited warranty on all products and will ensure prompt, courteous and responsible service for all customers. The company will provide replacement parts and components for servicing of our equipment at reasonable costs to customers. Purpose: To describe the company's warranty coverage and service programs. Scope: This procedure applies to all products manufactured and sold by the company. Definitions: Limited Warranty - A limited warranty is any warranty that does not meet the standards of a "full warranty". For example, a full warranty implies: 1. The warrantor will fix or replace any defective product, including removal and reinstallation if necessary, free of charge. 2. The warranty is not limited in time (i.e., three years). 3. If the product cannot be repaired or has not been repaired after a reasonable number of efforts to repair it, the customer may choose between a refund or a replacement. Procedures: 1.0 Warranty Coverage 1.1 The company provides a three (3) year parts and 90 days labor/shipping warranty on all products manufactured or private labeled by the company (See Exhibit 1 for the company's complete warranty). If a product malfunctions during the first 90 days after it is delivered to a customer, the company will be responsible for all costs associated with repairing the item including the cost of replacement parts, shipping charges for return of the item, and the cost of labor to repair the equipment by a company employee or a contracted third-party service technician. WARRANTY AND SERVICE POLICIES Page 2 of 4 After the first 90 days but within three years of purchase, if a product malfunctions, the company will only be responsible for the cost of replacement parts. The customer will be responsible for any shipping charges incurred and the cost of labor to repair the item. The company will also honor other manufacturer's warranties for their full coverage for products sold by us as a dealer for that product. 1.2 Items not covered - The company will not be responsible for equipment malfunctions that are the result of damage from accidents or misuse by the customer. The company will also not cover "supply" type items sold with the equipment (e.g., light bulbs, filters, etc.). 2.0 Service Programs 2.1 The company will provide three programs for servicing and supporting the use of our products. These programs apply to products both under warranty coverage and non-warranty. Customer Service is responsible for determining the most appropriate and efficient method for servicing our products under the individual circumstances. Telephone Support - The company will provide at no charge, toll-free telephone support service to customers for as long as they use their equipment. This coverage, within reason, will include answering any question regarding the use, maintenance, service or trouble shooting of the equipment. Factory Service - The company will repair any equipment at its facility. Warranty coverage will provided according to the terms of the applicable warranty. Non-warranty repairs will be provided at reasonable costs for parts, labor and actual shipping costs. Labor costs will be charged at a rate of $40.00 per hour with a quarter hour minimum. On-Site Service - The company has contracted with a third- party service company for on-site service of our products throughout the country. The third-party service company can dispatch one of their service technicians to our customer's location. For warranty coverage, the customer or service technician must first contact our company's Customer Service for approval to proceed before traveling and attempting to repair the equipment. Any unauthorized service calls may not be reimbursed. For non-warranty work, the customer will be responsible for paying the service technician directly for any repairs made. WARRANTY AND SERVICE POLICIES Page 3 of 4 3.0 Parts Pricing 3.1 The selling price of service parts will be the lower of the average market price for the part or component or a standard 150% markup on the company's cost. To determine the service selling price, simply take our cost times 2 1/2. For example, a part which costs the company $10.00 would have a service price of $25.00 (10.00 X 2.5). This will yield the company a 60% gross margin on all service parts. Prices should be rounded to the nearest 5 cents. 3.2 Shipping and Handling - A handling charge of $5.00 will be added to the actual amount of freight on the customer billing. For expedited shipments to be shipped within 24 hours, a $15.00 rush charge will be assessed instead of the normal $5.00 handling charge.