JOB DESCRIPTION                 Effective Date:                    


TITLE:	ACCOUNTS PAYABLE CLERK	


SUMMARY OF FUNCTIONS:

Performs accounts payable accounting function including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related recordkeeping.


MAJOR DUTIES AND RESPONSIBILITIES:

1.	Receives and processes vendor invoices and internal check requests;  maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.

2.	Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid;  keypunches invoices into computerized accounts payable system.  Maintains alphabetical open invoice file for unpaid invoices. 

3.	On a weekly basis, reviews invoices scheduled for payment and special check requests with Controller, prints approved checks and prepares and routes for signature according to check signing authority.

4.	Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.  

5.	Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

6.	Receives and answers phone calls from vendors or other departments in regard to payment status of invoices. 

7.	Performs other accounting duties as requested by the Controller.


ORGANIZATIONAL RELATIONSHIPS:

Reports directly to the Controller.  Provides assistance to and receives direction from the General Accounting Manager.