posted 20 April 2001 11:45 AM               

This may seem like a bit of a silly question. But to what extent do forms need to be controlled. In the past, any form that dealt with information controlled by the system I have controlled. But do I need to control every form we use? I feel that we don't, but is my registrar going to agree with me.

Any thoughts would be most appreciated.

posted 20 April 2001 12:24 PM               

I have many forms that I use that are not addressed in my documents, therfore, I do not control them.

For example - we need to detail some parts for an out of tolerance condition. I will create a data sheet strictly for that use. I do not assign a form number or a rev number to it. And it looks neater to the Engineer that needs to review the information, instead of using a tablet paper.

posted 20 April 2001 12:30 PM               

quote:

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Originally posted by Fire Girl:
Hello

This may seem like a bit of a silly question. But to what extent do forms need to be controlled. In the past, any form that dealt with information controlled by the system I have controlled. But do I need to control every form we use? I feel that we don't, but is my registrar going to agree with me.

Any thoughts would be most appreciated.

Fire Girl

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Fire Girl, Welcome!

Very few questions are silly, and yours is not.

Just my opinion, but:

We have our Level I (policy manual) and Level II (procedures) controlled. This means that we keep a list of who has those documents and submit new revisions to the document holders as required. (internally)

If we decide to not control the document we include a footer on the document that notes "Uncontrolled Copy".

Our position is that all documents sent outside of the company are not controlled and noted as such.

When we get into other documents the word "control" becomes somewhat moot. With a work instrucion we have the usual approval system and update them as needed. They are not controlled documents as they do not have a footer that says "controlled"

They are documents that are "registered" through our our document contol process and updated when applicable.

Maybe we should all talk about the difference between a controlled document and a registered document????????

I realize this post may sound ambiguous but I believe there is a difference between "controlling" a document and using a "registered" document.

Do we control the time card? no
Do we control an approved supplier list? Depends to whom it is issued.
Do we control SPC records? No, we store them per 4.16.

etc..

Waiting for further responses, document control is very important but can get out of hand very easily!

posted 20 April 2001 12:47 PM               

quote:

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Originally posted by CarolX:
Fire Girl,

I have many forms that I use that are not addressed in my documents, therfore, I do not control them.

For example - we need to detail some parts for an out of tolerance condition. I will create a data sheet strictly for that use. I do not assign a form number or a rev number to it. And it looks neater to the Engineer that needs to review the information, instead of using a tablet paper.

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