Posts: 38
From:Manila, Philippines
Registered: Mar 2001

posted 01 June 2001 05:43 AM            

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Hi,
Were having a problem in keeping our records. Since in our procedures it must be kept for five years. Our company starts five years ago, and now our retention area for all quality records and documents are all full. What could be the exact retention years we have to specify? Please help me.
Thanks in advance,
Raffy
ffyra@yahoo.com

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Posts: 275
From:ILLINOIS
Registered: Mar 2000

posted 01 June 2001 07:23 AM               

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In our case - we select retention timeframes according to the importance of the document.

Some are kept 5 years - some are kept for 3 some are "Archived" to computer files every year (which reduces the ammount of space needed) Some are boxed up - identified by date period and stored after 1 years retention. From an ISO viewpoint things like Management review meeting minutes - Ncr files etc. the timeframe for registration is 3 years - so we keep them no longer that that.

Regards
Jim

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Posts: 17
From:Chennai, tamilnadu, India
Registered: Jun 2001

posted 01 June 2001 09:55 AM               

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The retention of records depends on the organisational policy. This can be described in the company's apex manual. It varies from two years to five years.

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Posts: 45
From:Columbus, GA USA
Registered: Jun 2001

posted 13 June 2001 03:03 PM               

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Don't forget you also need to consider: Customer Contract req, regulatory and statuatory req, as well as the direct value of the informaiton.

We use an off-site Records Management Storage for long-term retention. But you should evaluate the $/benefit as well as consider if you are keeping records in the best 'format type'. If you enter any data into computer - you should only have short-term need for hardcopy retention (presuming, of course, that you have proper file back-up systems in place).

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