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Revision Pre-K (Beta B)
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Auditing and Being Audited
Slide 62,  Rendered: 2/13/04
Elsmar.com
Base System
Proposed
Document
Identify Document / Data Affecting Quality and Location(s) Requiring Access
Proposed
Revision
Identify Need for a Change to an Existing Document / Data Affecting Quality
Produce Document
In Personal Space
Using Appropriate
Template
From the Q Drive
Review
Approve
Revise Document
Upload Document to Appropriate
Q (Secure) Drive Directory
Communicate and Implement
Document Owner
Copy Old Document from the Q Drive to
Appropriate S Drive Directory  or File Hard
Copy to Maintain History.
If Electronic, Copy to Personal Space From Q Drive
Any employee may recommend a new procedure or a revision to an existing procedure.
Yearly review in accordance with local procedure.
This is a COMPLIANCE CONTROL feature. It may be one or more people.
4.2.3 Control of Documents (4.5)
The above is an example of where a company had a simple control system. Masters are kept on a protected drive. Each person responsible for a document owns a directory which only s/he can write to. Control is, obviously, very decentralized.
Companies control documents in many was. Some use canned software. Some smaller companies have everything on paper. The position of the computer today makes paper systems very rare, but there are some that still exist.This is only to say that your system has to meet some basics but the variability makes it impossible to predict.
Important elements of your system should include:
Approval
Review - during initial construction, when changed and “…on a regular basis…” (which may be yearly).
Change control
Availability