Inspection Checksheets (Records) Requirements

[Lougee]

Does all checksheets on a manufacturing company needs a document control stamp? That was the advised of our internal audit trainor. Is there any other way suggestion for efficient control of it? Since most of the time we revised our checksheet.

 

[hogheavenfarm]

It should be a controlled document with a revision and date however, especially since you say you "revise them all the time", in that case, how do you know the latest revision to use and be sure everyone uses it instead of some old (outdated) sheets?

 

[howste]

I'm assuming that you were being trained to audit to ISO 9001 since that's what you posted in your other questions. Document control stamps are not required in ISO 9001, AS9100, ISO 14001, IATF 16949, etc. The trainer's advice is very dated. In this age where most documents and many records are controlled electronically, forcing people to use stamps would be a huge mistake in my opinion.

 

[Lougee]

I'm assuming that you were being trained to audit to ISO 9001 since that's what you posted in your other questions. Document control stamps are not required in ISO 9001, AS9100, ISO 14001, IATF 16949, etc. The trainer's advice is very dated. In this age where most documents and many records are controlled electronically, forcing people to use stamps would be a huge mistake in my opinion.

Yes, and this is my first time to encounter checksheet with stamp. The idea for controlled evidence is solid but on my previous work,checksheets were usually electronically used by the operators. But on my current work now, management wanted to have all document on hard copy form since using electronical way is much expensive according to them

 

[howste]

Yes, and this is my first time to encounter checksheet with stamp. The idea for controlled evidence is solid but on my previous work,checksheets were usually electronically used by the operators. But on my current work now, management wanted to have all document on hard copy form since using electronical way is much expensive according to them

Now I'm confused. It sounds like you are talking about inspection stamps or production operator stamps now, not document control stamps. Stamps to show completion of operations on a traveler document or acceptance of inspections are common in some industries. If you need the traceability back to the person performing the work this can be a good method. ISO 9001 doesn't require traceability to personnel in this case, except for those who are releasing product (see clause 8.6b). For others you can choose to record their identity if you want in any way you want. Other than stamps, I've also frequently seen companies use handwritten employee numbers or employee initials (make sure they're legible) on these type of documents.

 

[Lougee]

Now I'm confused. It sounds like you are talking about inspection stamps or production operator stamps now, not document control stamps. Stamps to show completion of operations on a traveler document or acceptance of inspections are common in some industries. If you need the traceability back to the person performing the work this can be a good method. ISO 9001 doesn't require traceability to personnel in this case, except for those who are releasing product (see clause 8.6b). For others you can choose to record their identity if you want in any way you want. Other than stamps, I've also frequently seen companies use handwritten employee numbers or employee initials (make sure they're legible) on these type of documents.

I was referring to the document center stamp (controlled copy for checksheet)