How to address IATF 16949 clause 5.1.1.1 in my Quality Manual

[jimmymustang06]

I'm trying to figure out how to address this clause in my Quality Manual. Our company is owned by a very large and very well known corporation that owns many many many businesses all over the world. But, we don't have corporate policies written at our level, they are sent out as brochures to all of the companies that this corporation owns, complete with hotline numbers etc... So, how do I write that into my QM?

Thanks for any help
Jimmy

 

[Golfman25]

I would just reference and "adopt" them from corp hq. They write them, you use them. I assume you get them and flow them down to your employees.

 

[Snow906]

We reference them on Training Outlines- that way we ensure each employee receives corporate policies upon hire. They also get them annually.

 

[Howard Atkins]

There is no need to reference them in any document.
The standards states

"5.1.1.1 Corporate responsibility
The organization shall define and implement corporate responsibility policies, including at a minimum an anti-bribery policy, an employee code of conduct, and an ethics escalation policy (whistle-blowing policy"). "

The auditor will ask if you have these and you will show the brochures- end of issue.

There is no need to put them in the Quality Manual which ONLY needs to include the following 4 items and not to regurgitate the standard

7.5.1.1 Quality management system documentation
The organization’s quality management system shall be documented and include a quality manual,
which can be a series of documents (electronic or hard copy).
The format and structure of the quality manual is at the discretion of the organization and will
depend on the organization's size, culture, and complexity- If a series of documents is used, then a
list shall be retained of the documents that comprise the quality manual for the organization.
The quality manual shall include, at a minimum, the following:
The quality manual shall include, at a minimum, the following:
a) the scope of the quality management system, including details of and justification for any
exclusions;
b) documented processes established for the quality management system, or reference to them;
c) the organization's processes and their sequence and interactions (inputs and outputs], including
type and extent of control of any outsourced processes;
d) a document (i.e., matrix for example, a table, a list, or a matrix) indicating where within the organization’s quality management system their customer-specific requirements are addressed.
their customer-specific requirements are addressed.
NOTE a matrix of how the requirements of this Automotive QMS standard are addressed by the organization's processes may be used to assist with linkages of the organization's processes and this Automotive QMS.

i.e., matrix see IATF-16949-Sanctioned-Interpretations-1-9-SIs_Final

 

[Golfman25]

So anybody have some simple policies for a small company. I am looking to incorporate them in my employee handbook. Don't need much more than a good paragraph really.

 

[ClaytonE]

Howard is absolutely right. I just verify that the processes are in place and referenced properly. (7.5.1.1.B)

 

[AndyN]

I'm trying to figure out how to address this clause in my Quality Manual. Our company is owned by a very large and very well known corporation that owns many many many businesses all over the world. But, we don't have corporate policies written at our level, they are sent out as brochures to all of the companies that this corporation owns, complete with hotline numbers etc... So, how do I write that into my QM?

Thanks for any help
Jimmy

As others seem to suggest, you don't put it in your QM. It's common practice for large(r) corporations to have such things in place - although sometimes overlooked following receipt of the employee handbook etc. A simple internal audit will ensure if people realize the thing exists.