Just hired as lean leader for new facility expansion of existing facility w/ batchi

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Abizaid74

Hello Everyone,

I am so glad I found this board. Very helpful indeed. I am currently in need for serious advise. I am currently employed and just accepted an offer from much larger company ; compensation is more. Here is the situation this company has a facility that ran out of capacity, so they built a new facility not far from it. The facility is not operational yet, it will be in about three months , ok?

The proceses are complex and they use batch and queue in the existing facility with villages of operations (departments). high amount of batching- some of which is justified based on the nature of certain operations. The new facilty is a little more lean freindly in that the parts are transported using an overhead system in a FIFO order. I was just hired to the new facility in IE lean mfg leader role. The GM knows about lean believes in it but he says its up to me to lead the efforts.

I asked during the interview if he will back me up. He replied positively but said he cant force people , there will have to be some effort on my part to inject lean as I go. My first day is in a couple of weeks. I will spend time in the existing facility to learn the processes, collect info, talk to people, collect reports info etc.

The workforce for the new facility has not been hired yet; only a few will be transferred from the existing facility to train and get the new workers up to speed, possibly stay at the new facility. HR told me that they are going to select those few with good attitude and open minded. My fundamental question here is the following..what is it best for me to start on given there is another three months before the new plant will make product (new equipment and all but I think there will probably be some hiccups).

The plant has already been laid out in terms of where the major equipment will be..the finer workstations, etc. are still up in the air and I can have influence there. My question is would you try to establish lower batch size, 5S, etc.from the get-go before the actual employees are hired and start working or would you purposely wait to involve them so they have a say in how to design their area and let them implement 5S, etc. so they gain that ownership feeling which is critical for sustaining 5S, etc.?

The existing facility right now has tremendous buffers and much batching. Would you spend the next few weeks studying what that buffer should be then standardize that for the new facility from the get-go so that there is no shock later (especially acconting treats WIP as an asset and once it's in the books it's generally hard to tolerate writing them off it effects gain and loss columns which is a killer for a publicly traded company. What would you do to start? What would increase my chances to succeed with implementing a lean culture?...do you think it's better to let the new facility start off like the existing facility with batching then make a few changes and impress everyone and get their hearts and minds or should attempt to do things from the get-go?

…if the latter, any improvement may be attributed to having the new facility new equipment, new overhead transport AGVs, etc. and not to lean, 5S, etc. which you guys think is the best approach..sorry long post. Any suggestions are appreciated. thanks!!
 
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Mustang

Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

As far as the 5S goes, I would set it up from the get-go. That way, your new employees are used to the system when they start, and they don't know any differently. Give them the freedom (actually encouragement) to make changes that make sense.

It's much easier to start out doing things right, than to let bad habits get established and then try to change them. Trust me, we opened a new building over a year ago, and the new employees are much better at 5s now (and have a better understanding/acceptance) than the ones who transferred from a similar facility that wasn't 5s.

Batch sizes, cell layout, etc. would require more study, especially with new equipment. I would spend part of that initial time figuring out what makes sense for your business and processes. I would hazard a guess that your company would rather get it right from the get-go than spend time moving things around when you should be producing product.

Best of luck!
 
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Abizaid74

Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

Thanks! anyother suggestions & replies? any advise is appreciated. thank you.
 
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wmarhel

Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

A key element you need to develop is trust. They need to be comfortable with the interaction that takes place. This is important because they will be bringing their suggestions to you, that supervision may not necessarily appreciate. If you don't get this right, you'll have a long road ahead of you.

Also, don't be afraid to get your hands dirty. In the past, when something wasn't right or I thought there might be a better way, I put myself into the assembly line or workcell in order to understand exactly what was going on. People appreciate that type of behavior versus just being directed by someone who may of never done the job. It shows a willingness to learn and understand.

Ultimately, you'll need to learn several internal languages: purchasing, accounting, shipping/receiving, scheduling, etc. Do this and you'll put yourself in a good position later on. Being able to speak on equal footing with those who are doing the job on a daily basis makes it more likely that you will understand their concerns and needs, and you'll be able to communicate what you want to see take place.

Best of luck, and it can be a lot of fun. Keep yourself a journal of projects and results you deliver during this process. I always took mine into future interviews, in a clean and professional format of course.

Wayne
 

DanteCaspian

Quite Involved in Discussions
Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

These recommendations presented are about spot on, in most cases. Do those things, deal with the other things as they come. How do you eat an elephant?

Your are going to lead culture change. The fact it is a greenfield makes a difference, but it is still the same. Any collection of people (fresh or experienced) is a social system, subject to individual rational, values and emotions, as well as those things as a collective... patience and endurance.

I am not sure what your experience is as a lean champion, it sounds new to you, but you are asking the right questions.

PM me if you are interested in further discussion. I don't have all the answers for lean leadership, but I do believe I could help you bounce some thoughts if you like. Again, though, keep it simple... think elephant!




Cheers,

Dante
 

Wes Bucey

Prophet of Profit
Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

Above all, yassine74, please keep us updated about your progress in this Lean initiative.

I give a number of speeches each year about Change Management and Lean operations.

My underlying theme is to always follow Deming's concept of implementing and maintaining a System of Profound Knowledge (SoPK) wherein ALL employees are aware of, and involved in maintaining, the Big Picture. This means you and they do (as wmarhel says)
need to learn several internal languages: purchasing, accounting, shipping/receiving, scheduling, etc.
to gain that Profound Knowledge.

I envy you the opportunity. You have a chance for great personal satisfaction as well as building a reputation to carry you higher and higher into management levels where you will receive more responsibility, accompanied by greater authority, and [we hope] greater compensation!
 
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Abizaid74

Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

Thanks you for all of your replies.

As of right now the initial plan is to spend time in the existing building (where all the batch takes place its almost like a warehouse). I am going to start to do a value stream map for the whole thing. and asess the reliability of the process overall (equipement, defect, scrap etc). The purpose is to see what the maximum reduction in buffers and WIP I can start with in the new facility right off the gate w/o japortizing a succesful launch (customer orders on time). Then kick off 5S right off the gate, train the new ppl on 5S etc that will help me matain the WIP I decided to start with.

From that point after I gain more knowledge about the system etc I will have a plan to keep reducing the WIP and slowly start a pull system..that might start with TPM if there none or one tjhat is not effective and might involve work standarization I am bretty sure it will. but for now i think we might need to start with High WIP (for some areas it is unavoidable they have robots thta have to run 24/7 because their changeover is huge- I cant have more detail here but they need to run 24/7). but I need min WIP (will still be a lot) because the more the WIP the harder it is to get them off the books for accounting later.

do you all have any suggestions about who to hire for the new facility should we mondate that we hire ppl familiar with lean only as far supervisors and floor employees..thats gonn abe hard. how do you increae yr chances to hire ppl with open mind you tell them you need to be open minded to work here or you avoid older ppl with cement heads or what. talk to you all later.
 
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buckwolf

Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

I am currently the Lean Coordinator for a union job shop. Many of the employees have been with this company doing the same job for 20+ years. This presents an increasingly difficult challenge in implementing change. While this might not be something you will face completely, it does prove to be a problem to some degree in any situation where lean is involved.

One of the biggest assets to my success has been the hiring of a few individuals who have been in a lean environment. I would recommend planting a few people who are familiar with lean, they will help increase buy-in and often will allow you to get your foot in the door of some rather closed groups.

I agree that 5S should be put into place immediately, followed by an improvement suggestion program. This will empower your people to make changes to their workplace and if managed effectively, will increase buy-in immensely. I usually have a quarterly raffle and enter all employees who turn in a suggestion. This is not a new idea, but has proven to be one of the best in my toolbox.
 
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DanteCaspian

Quite Involved in Discussions
Re: Just hired as lean leader for new facility expansion of existing facility w/ batc

Abizaid74, how are you doing with all this? Anything you can update us on?
 
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