Document Control - Multiple Locations

[yscha]

Hi everyone!

Question regarding set up of a document control system that is computer based out of our corporate office.

We have 13 other locations that need access to the corporate document control system.

Looking for ideas on how to set up our network so that all sites can have limited access.

Is it easier and cost effective to purchase a document control system so we won't have to work around our internal network access issues?

Thanks!

 

[Stijloor]

Hi everyone!

Question regarding set up of a document control system that is computer based out of our corporate office.

We have 13 other locations that need access to the corporate document control system.

Looking for ideas on how to set up our network so that all sites can have limited access.

Is it easier and cost effective to purchase a document control system so we won't have to work around our internal network access issues?

Thanks!

Yes, if you have to manage 13 different locations, think about acquiring appropriate document control software.
There are also posts about Wiki's. Read this article written by our member Pancho.

Give it some thought.

Stijloor.

 

[Ron Rompen]

Our company is a multinational group, and has run into the same problem that you are starting to prepare for.

Our current method of doc control is via a company intranet, with documents linked by topic/area for 'general' (i.e. corporate) requirements, and then also broken down locally for location-specific documents (part or process specific work instructions, etc).

There is a group of people at corporate who are responsible for maintaining the database (read/write access), and a small group of people at each division who have read/write access to their specific location folders. All other employees within the company have read-only access.

Part of what is going to guide you in this is the budget that your are allocating for document control, not only as an initial setup cost, but also as an ongoing maintenance and upgrade budget.

I would recommend that you start out by defining what you want to accomplish as clearly as possible, and then call in a networking consultant; this is definitely something which will call for expert input.