Informational AIAG Update Information - Current editions of AIAG manuals - 12-2020

[BrettW]

I'm not sure if I am putting this in the correct place or not, but can anyone suggest to me an easy way to know if my company has the current editions of AIAG manuals (PPAP 4th Edition, APQP 2nd Edition, etc.)? I realize that I can look online for the latest edition, but how can I be notified when a new edition comes out? During an audit I found our company has a couple of outdated manuals and would like to help find a good solution for this. Thanks.

 

[Stijloor]

Re: AIAG Update Information

I'm not sure if I am putting this in the correct place or not, but can anyone suggest to me an easy way to know if my company has the current editions of AIAG manuals (PPAP 4th Edition, APQP 2nd Edition, etc.)? I realize that I can look online for the latest edition, but how can I be notified when a new edition comes out? During an audit I found our company has a couple of outdated manuals and would like to help find a good solution for this. Thanks.

Unless you visit the AIAG website, there is no "automatic" notification system.
My consulting company is a member of AIAG and we receive regular emails and newsletters that include news about Core Tool manual updates and new initiatives. The Core Tool updates are very infrequent, but if you visit The Cove Forums, you'll catch that news quickly.

Your document control procedure should include activities related to the verification of "external documents" as well as the frequency.

Hope this helps a bit.

Stijloor.

 

[Mortalis]

Re: AIAG Update Information

I understand this thread is a couple years old. I found it using the search function. Imagine that! :mg:

Any way,

When our external audit firm performed our first TS16949 internal audit they cited that our PFMEA form did not have the updated format of the two columns for the [FONT=&quot]“Current Process Controls” for Prevention vs Detection.

How would a company that is TS certified know that one of the AIAG core tool books had been updated if they are not a member of AIAG, which I am sure has a cost attached for being a member? My QE and I do not have the time to be checking every time we put together a PPAP to verify whether the core tools books have changed or not.

I would think that there should be some notification process in place if this is as important as I know it is. AIAG has all TS16949 certifications on record. Perhaps their organization should get into the 21st century with technology that can send a multi address email for notification of such events. AIAG is the first to know of these events.

I am attempting to close the CAR that addresses this but I cannot come up with a Corrective Action that cannot be disputed.
[/FONT]

 

[Jim Wynne]

Re: AIAG Update Information

I understand this thread is a couple years old. I found it using the search function. Imagine that! :mg:

Any way,

When our external audit firm performed our first TS16949 internal audit they cited that our PFMEA form did not have the updated format of the two columns for the [FONT=&quot]“Current Process Controls” for Prevention vs Detection. [/FONT]

[FONT=&quot]How would a company that is TS certified know that one of the AIAG core tool books had been updated if they are not a member of AIAG, which I am sure has a cost attached for being a member? My QE and I do not have the time to be checking every time we put together a PPAP to verify whether the core tools books have changed or not.[/FONT]

[FONT=&quot]I would think that there should be some notification process in place if this is as important as I know it is. AIAG has all TS16949 certifications on record. Perhaps their organization should get into the 21st century with technology that can send a multi address email for notification of such events. AIAG is the first to know of these events.[/FONT]

[FONT=&quot]I am attempting to close the CAR that addresses this but I cannot come up with a Corrective Action that cannot be disputed.[/FONT]

There is no requirement for those columns to be there, and there's not even a requirement (unless it's customer-specific) to use the forms in the manual. When the change was first made several years ago, many companies just used "P" and "D" in the control description to differentiate whether the control was prevention or detection. Some are still doing it.
If you didn't have the current manual(s) at the time of the audit, and no process in place for ensuring that you're using the current version, that's a different story.

It takes about 30 seconds to look at the AIAG website and verify what's current, so not having time is a rather lame excuse. You don't have to do it every time a PPAP is submitted, but you should be doing it periodically and keeping a record of the results.

 

[Stijloor]

Re: AIAG Update Information

<snip>AIAG has all TS16949 certifications on record. Perhaps their organization should get into the 21st century with technology that can send a multi address email for notification of such events. AIAG is the first to know of these events.

AIAG does not maintain a database of ISO/TS 16949:2009 certified organizations. They have records of their Members. But not all ISO/TS 16949:2009 certified organizations are Member of AIAG.

 

[BrettW]

Mortalis, We ultimately decided to just check the AIAG website on a regular interval to make sure we have the current version of our books. I set a quarterly reminder on my calendar. I agree it seems like there should be a better process. With several different books it does however take a bit longer than 30 seconds. Good luck.

 

[BrettW]

After posting my last reply I dug back through some old emails. After purchasing a copy of the MSA book from AIAG, I received an email notification when an errata sheet was published. Maybe when the updated version of that book is released I'll get an email for that too. My company is not a member so I cannot speak for companies that are. I think Stijloor is correct about AIAG not knowing all TS certified companies, but they know what publications I have purchased from them. It seems like a pretty easy concept to be notified when something I purchased is updated. I hope this helps...

 

[Jim Wynne]

Mortalis, We ultimately decided to just check the AIAG website on a regular interval to make sure we have the current version of our books. I set a quarterly reminder on my calendar. I agree it seems like there should be a better process. With several different books it does however take a bit longer than 30 seconds. Good luck.

1. Bookmark this page.
2. Go to that page and click on the manual of interest on the right under "Related Products."
3. On the product page, click on the manual title at the top and version information will appear.

You should be able to do all five in less than a minute.

 

[Jen Kirley]

Re: AIAG Update Information

There is no requirement for those columns to be there, and there's not even a requirement (unless it's customer-specific) to use the forms in the manual. When the change was first made several years ago, many companies just used "P" and "D" in the control description to differentiate whether the control was prevention or detection. Some are still doing it.
If you didn't have the current manual(s) at the time of the audit, and no process in place for ensuring that you're using the current version, that's a different story.

It takes about 30 seconds to look at the AIAG website and verify what's current, so not having time is a rather lame excuse. You don't have to do it every time a PPAP is submitted, but you should be doing it periodically and keeping a record of the results.

I argued that point with a TS auditor and he insisted our FMEAs were to match those in the manual (these two columns both had to be there - we had combined them, and put the preventive actions in bold italics). He was quite insistent about it, described the manual as a customer specific requirement and said the "this is a guidance document" clause didn't change that.

 

[Jim Wynne]

Re: AIAG Update Information

I argued that point with a TS auditor and he insisted our FMEAs were to match those in the manual (these two columns both had to be there - we had combined them, and put the preventive actions in bold italics). He was quite insistent about it, described the manual as a customer specific requirement and said the "this is a guidance document" clause didn't change that.

This is an unnecessarily gray area. There are some customers who insist on use of the forms in the manual(s), and others who don't. The best argument against the kind of thing you refer to is to show the auditor a reasonably recent approved PPAP that contains the allegedly discrepant form.