Re: Questions about revising
Hi,
I don't know if it is standard practice, but I keep a master document with a list of all Quality System Documents, i.e.: the Quality Manual, quality procedures, work instructions, guidance documents, templates, etc.
Something simple: a table with column headings like: "Reference number" (e.g. SOP001, WI0012, etc); "Document Title"; and "Revision number" is enough and allows me to know what is the current status of the QMS.
In the same document I also include another table listing changes made to those documents, including a summary of the changes and the reasons for them. Again column headers would be: "Reference Number"; "Document Title"; Summary of changes; Reasons for changes; Revision number (after the changes are made). It makes my life much easier.
Examples of summary of changes could be:
1. Workflow (and content) changes to separate the supplier approval part of the process.
2. Updated supplier definitions
3. New work instruction
Examples of reasons for changes (for the cases above):
4. Suppliers and acquisitions were confused. Particularly in terms of risk assessments. Motivation for changes arose from internal audit (January 2009). See RCD-0373 #2.17.
5. Updated to keep consistency with Acquisition Process. See RCD-0543
6. Requested further detail from development team. See RCD-0832