Record Retention - How long must a company keep the following records?

S

S. Moore

Hello friends,

How long must you keep the following records and is there a list out there showing the type of record with the retention time? ISO 2001:2015, IATF 16949:2016 and ISO 14001:2015

Employee Training Records
Obsolete Job Instructions
Obsolete Job Procedures
CAPA forms
Non-conformities reports
Costumer complaints
Internal audit records
3rd party audit records
Management reviews
Risk assessments
RGA's
 
Last edited by a moderator:

Marc

Fully vaccinated are you?
Leader
For what standard (or other requirement such as local, state, national and/or international regulations)?
 
S

S. Moore

Sorry about that. ISO 2001:2015, IATF 16949:2016 and ISO 14001:2015
 

normzone

Trusted Information Resource
We have one customer that in their terms and conditions includes the following:

... records will be retained " forever " ...

Yes - quotation marks and all. We envision this as us maintaining a working Windows 95 platform to view them on long after the sun has burned out, since the customer relationship goes back that far.
 
I

Illek

Our record retention is based on our strictist requirement witch turns out to be customer based. We have hardcopy requirements and electronic file requirements listed with their own retention periods. We try to keep the amount of paper we need to keep to a minimum but it adds up quickly.
 

ScottK

Not out of the crisis
Leader
Super Moderator
We have one customer that in their terms and conditions includes the following:

... records will be retained " forever " ...

Yes - quotation marks and all. We envision this as us maintaining a working Windows 95 platform to view them on long after the sun has burned out, since the customer relationship goes back that far.

I've run into that. I've always answered "as part of our record disposition process, we would be happy to send you any records specific to your custom products after our internal record retention time period expires."
 
S

smohanarangan

Hello friends,

How long must you keep the following records and is there a list out there showing the type of record with the retention time? ISO 2001:2015, IATF 16949:2016 and ISO 14001:2015

Employee Training Records
Obsolete Job Instructions
Obsolete Job Procedures
CAPA forms
Non-conformities reports
Costumer complaints
Internal audit records
3rd party audit records
Management reviews
Risk assessments
RGA's
Retention period can be set internally based on the necessity. I have set for 3 years for important documents / records and 1 year for not important records.

If there is statutory requirement on retention period from Government bodies for certain records that need to be adhered.
 
S

smohanarangan

We have one customer that in their terms and conditions includes the following:

... records will be retained " forever " ...

Yes - quotation marks and all. We envision this as us maintaining a working Windows 95 platform to view them on long after the sun has burned out, since the customer relationship goes back that far.
We mandated our vendors to destroy "our data" with agreed timeline and not agreed to their terms of retention period.
 

Crusader

Trusted Information Resource
I am fed up with saving records for 3 years. No one refers back to them. I am changing record retention to 1 year minimum.
 
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