D
dbhuff369
We have an entirely electronic system. All current documents are stored in the ERP system which is also our master document record and change control system. When we up-rev or obsolete documents, we keep records for historical purposes including possible repair, historical record, etc. Any work done on a project MUST use the version of the document stored in ERP per our procedure.
Here's my issue, according to an interpretation of this standard, we would need to electronically mark each and every document that was retained for any purpose that was not the official copy in the ERP. This becomes burdensome to say the least. Note, our process ONLY allows any work to be done using the official copy in ERP, so if anyone were to pull a different copy off the server or use a paper copy, it would be in violation of procedure.
We are now considering if this clause means some watermarking of all the document copies that we deal with, examples being "For Quotation", "Historical", "Draft", etc respectively for drawings from customers during the business development process, obsolete old document copies, and copies in the process of being modified. This seems like a lot of make-work with no value add, is anyone aware if there is another way to handle this?
Thanks in advance!
Here's my issue, according to an interpretation of this standard, we would need to electronically mark each and every document that was retained for any purpose that was not the official copy in the ERP. This becomes burdensome to say the least. Note, our process ONLY allows any work to be done using the official copy in ERP, so if anyone were to pull a different copy off the server or use a paper copy, it would be in violation of procedure.
We are now considering if this clause means some watermarking of all the document copies that we deal with, examples being "For Quotation", "Historical", "Draft", etc respectively for drawings from customers during the business development process, obsolete old document copies, and copies in the process of being modified. This seems like a lot of make-work with no value add, is anyone aware if there is another way to handle this?
Thanks in advance!