Q
QAMTY
HI everybody
Recently when managing Document control regarding "Controlled copy",I got several doubts when using electronic documents.
In our old ISO (1994)we delivered a copy of documents to whoever people need it, then stamped it "Controlled copy" in red color.
That way, only the red stamped copy was valid, any other copy without red stamped was not valid.
Certainly, some years ago printed document usage was very useful
Now we want to use electronic documents, which resid in our intranet, thus eliminating the printing of docs.
One point:
How can we manage the red stamped concept in electronic documents?
Second point:
Also in this case are involved the signatures, are scanned signatures (jpg) inserted into the documents valid? or is better to sign in the paper and scan the document?
Please feed me back in this issue.
Thanks
Recently when managing Document control regarding "Controlled copy",I got several doubts when using electronic documents.
In our old ISO (1994)we delivered a copy of documents to whoever people need it, then stamped it "Controlled copy" in red color.
That way, only the red stamped copy was valid, any other copy without red stamped was not valid.
Certainly, some years ago printed document usage was very useful
Now we want to use electronic documents, which resid in our intranet, thus eliminating the printing of docs.
One point:
How can we manage the red stamped concept in electronic documents?
Second point:
Also in this case are involved the signatures, are scanned signatures (jpg) inserted into the documents valid? or is better to sign in the paper and scan the document?
Please feed me back in this issue.
Thanks