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Using a Wiki to implement a Quality Management System (QMS) - Page 3


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collaboration, document control, knowledge management, qms (quality management system), iso 9001 - quality management systems, software (general topics), documents and documentation (general), wiki (general)
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  Post Number #17  
Old 11th April 2009, 04:12 AM
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machrk

 
 
Total Posts: 102
Thumbs up Re: Using a wiki to implement a QMS

Quote:
In Reply to Parent Post by Panchobook View Post

Agree, Le Chiffre. We gave up on Categories and substituted them with "wiki gnoming" to write up navigation indices. Its a bit more work, but in our experience categories were always so jumbled that they were useless.

BTW, in your opinion, why is the Cove's wiki not used much?
maybe the link should be to here - http://elsmar.com/wiki/index.php/Special:Allpages - instead of the Wiki main pages link?

KerrieAnne

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  Post Number #18  
Old 13th May 2009, 09:59 AM
harishankarpv

 
 
Total Posts: 4
Please Help! Re: Using a wiki to implement a Quality Management System (QMS)

Hi this is hari and i am working on a proposal to implement wiki to give life to our static QMS.

We have ms excel record templates. Can wiki manage changes or allow changes on ms excel record.

Can anyone share their experience if they have dealt with such a situation

thank you
Hari
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  Post Number #19  
Old 13th May 2009, 01:11 PM
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Pancho

 
 
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Re: Using a wiki to implement a Quality Management System (QMS)

Hi, Hari, and Welcome to The Cove!

In our wiki we try to display all info in the wiki's format. If your wiki has a WYSIWIG editor, it should be possible to copy-paste the table into the wiki's editor. But the formulas do not copy-paste.

If you must have formulas in your controlled spreadsheets, then you will need to upload the Excel file itself to the wiki. We'd recommend that you do this in addition to (and not instead of) displaying the info as a wiki-table or as an image.

You might also look into a wiki that can display office documents natively. Atlassian's Confluence can do that.

Good Luck!
Pancho
  Post Number #20  
Old 13th May 2009, 01:38 PM
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Le Chiffre

 
 
Total Posts: 241
Re: Using a wiki to implement a Quality Management System (QMS)

I agree entirely with Panchobook.

I suggest you decide whether you want (or need) to keep your data in Excel or make the leap to reproduce the records in wiki format. Using Excel templates can be powerful but it does lock you into Microsoft Office as these don't convert easily to other spreadsheet utilities. This can also be a problem when accessing from a station without a compatible version of MS Excel (.xlsx anyone?) and may cause confusion for less Excel-proficient users.

The wiki format is simple, which at first makes you feel like you're taking a step backwards, but if you successfully convert your data it is more accessible (from any web browser, even a mobile device) anywhere, without the need for MS Office, and because of its simplicity is not intimidating to new users.

We made the transition slowly, over a few years. Gradually switching from hyperlinked Excel/Word files to wiki articles. The lack of sophisticated formulas and interdependencies has actually made the system easier to understand and maintain.
Thank You to Le Chiffre for your informative Post and/or Attachment!
  Post Number #21  
Old 13th May 2009, 02:30 PM
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Pancho

 
 
Total Posts: 809
Re: Using a wiki to implement a Quality Management System (QMS)

Quote:
In Reply to Parent Post by Le Chiffre View Post

I suggest you decide whether you want (or need) to keep your data in Excel or make the leap to reproduce the records in wiki format.

The wiki format is simple, which at first makes you feel like you're taking a step backwards, but if you successfully convert your data it is more accessible (from any web browser, even a mobile device) anywhere, without the need for MS Office, and because of its simplicity is not intimidating to new users.
That's excellent advice.

Also, a published file that is not immediately visible (wiki or not) promotes the distribution of uncontrolled copies because every time a user downloads the file to read it he or she is creating another such copy. Not good.

Hari, you should always try to make wiki content immediately visible.

Pancho
Thanks to Pancho for your informative Post and/or Attachment!
  Post Number #22  
Old 22nd May 2009, 05:27 AM
harishankarpv

 
 
Total Posts: 4
Lightbulb Re: Using a wiki to implement a Quality Management System (QMS)

hi Pancho n Le chiffre...i am impressed with the guidance that you have provided..right now i am preparing a business case on this....and your information is great for my case

  Post Number #23  
Old 18th June 2009, 08:07 PM
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Stijloor

 
 
Total Posts: 15,197
Re: Using a wiki to implement a Quality Management System (QMS)

Quote:
In Reply to Parent Post by harishankarpv View Post

hi Pancho n Le chiffre...i am impressed with the guidance that you have provided..right now i am preparing a business case on this....and your information is great for my case

Will you be able to share it with other Participants here at The Cove Forums?

Stijloor.
  Post Number #24  
Old 19th June 2009, 02:36 AM
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Migre

 
 
Total Posts: 202
Re: Using a wiki to implement a Quality Management System (QMS)

Quote:
In Reply to Parent Post by Stijloor View Post

Will you be able to share it with other Participants here at The Cove Forums?

Stijloor.
Ditto. I'm sure it would be of interest to many of the regulars here.
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