The Cove Business Standards Discussion Forums More Free Files Forum Discussion Thread Post Attachments Listing Cove Discussion Forums Main Page
UL - Underwriters Laboratories - Health Sciences
Go Back   The Elsmar Cove Business Systems and Standards Discussion Forums > Common Quality Assurance Processes and Tools > Document Control Systems, Procedures, Forms and Templates
Forum Username

Elsmar Cove Forum Visitor Notice(s)

Wooden Line

Documenting Revision History - Single ?Revision Record? Document


Elsmar XML RSS Feed
Elsmar Cove Forum RSS Feed

Monitor the Elsmar Forum
Sponsor Links



Courtesy Quick Links

Links that Cove visitors will find useful in your quest for knowledge:


International Standards Bodies - World Wide Standards Bodies

ASQ - American Society for Quality

International Standards Organization - ISO Standards and Information

Howard's
International Quality Services

Marcelo Antunes'
SQR Consulting, and
Medical Devices Expert Forum

Bob Doering
Bob Doering's Blogs and,
Correct SPC - Precision Machining

NIST's Engineering Statistics Handbook

IRCA - International Register of Certified Auditors

SAE - Society of Automotive Engineers

Quality Digest

IEST - Institute of Environmental Sciences and Technology

Reply
 
Thread Tools Search this Thread Rate Thread Content Display Modes
  Post Number #1  
Old 14th September 2006, 01:36 PM
dbellis

 
 
Total Posts: 1
Question Documenting Revision History - Single “Revision Record” Document

I have recently taken over as Management Representative for my company’s Quality Management System (ISO 9001:2000). Currently we only have a single “Revision Record” document that has columns for date, rev number, section revised, description of change, and authorization (signature). This document seems to be setup for changes to the actual Quality Manual only.

I am looking for recommendations on how to track revision history for the other elements of our Management System (i.e. Procedures, Work Instructions, and Forms). How do your systems track this? Should I create a separate revision record document for each of these other elements? Should all this be tracked on a single document? Or in the case of Procedures and Work Instructions, should I include this information on the documents themselves?

I realize this could probably be done a number of different ways and still satisfy the requirements; however, I would appreciate feedback from those that have experience with this. If possible, examples are always the most helpful.

Thank You,
Don

Sponsored Links
  Post Number #2  
Old 14th September 2006, 01:55 PM
Gmayes's Avatar
Gmayes

 
 
Total Posts: 10
Re: Documenting Revision History

I'm confused at actually what is in place. Is it a record that is created each time the document is changed? Or is it something attached to the document itself that is updated each time a revision is made?

This is what I have in place with my company's QMS.

Each document (SOP, Form, QM, etc.) is assigned a document number. I have a log for each SOPs, Forms, and Manuals. The log contains the document name, number, current revision, revision date, never review date, and document owner. Each time a document goes through the revision process, this log is updated.

Also, I have a Document Change Request form. Its a form that has check boxes and text boxes to capture the following information:

- Is this a revision, creation of new, or retire.
- Document Number
- Revision
- REquestor
- Reason for revision (request)
- Is this a result of a Corrective/Preventive Action? (yes/no)
- Document owner approval
- QMS Manager approval.

After a document is revised, the new revision is submitted to me with the sheet completed. I take this to the document owner for their review and approval. After all approvals have been made, the new document is updated on our server, and the signed form with document is kept as a record.

Our SOPs and Manuals also have a revision history at the end of the document itself. It captures what the revision is, who made the revision, the date, and the reason.

If you'd like to see an example of this Document Change REquest, feel free to send me a PM.

~Gregg
Sponsored Links

  Post Number #3  
Old 14th September 2006, 02:01 PM
ddunn's Avatar
ddunn

 
 
Total Posts: 250
Re: Documenting Revision History

You're right there are many ways to satisfy the requirement. You must ask yourself what works best for your company.

I,ve always used a revision history table in each document. This provides the document user easy access to the change history without having to look in another document. Your users may not care about the revision history and use of a separate document of change control database (PDM/PLM) may be easier for you.
  Post Number #4  
Old 14th September 2006, 03:59 PM
AndyN's Avatar
AndyN

 
 
Total Posts: 8,459
Thumbs up Re: Documenting Revision History - Single “Revision Record” Document

Quote:
In Reply to Parent Post by dbellis View Post

I have recently taken over as Management Representative for my company’s Quality Management System (ISO 9001:2000). Currently we only have a single “Revision Record” document that has columns for date, rev number, section revised, description of change, and authorization (signature). This document seems to be setup for changes to the actual Quality Manual only.

I am looking for recommendations on how to track revision history for the other elements of our Management System (i.e. Procedures, Work Instructions, and Forms). How do your systems track this? Should I create a separate revision record document for each of these other elements? Should all this be tracked on a single document? Or in the case of Procedures and Work Instructions, should I include this information on the documents themselves?

I realize this could probably be done a number of different ways and still satisfy the requirements; however, I would appreciate feedback from those that have experience with this. If possible, examples are always the most helpful.

Thank You,
Don
Don:
I'd use the same process for all documents. I have used a 'DCN' (document change notice) to accomplish all the things you described. I prefer this approach, because to put all the history in a document (like a WI etc.) eventually becomes a burden. Go with what you've got - it works if you want it to.

Andy
  Post Number #5  
Old 15th September 2006, 02:28 AM
potdar

 
 
Total Posts: 510
Re: Documenting Revision History - Single “Revision Record” Document

The document control process has its roots in the drawing office. They have been controlling their documents excellently for ages. Just visit them an see if their methods suit you. Or then, many variations have been designed to suit evrybody's situation best. You can design your own.
Reply

Lower Navigation Bar
Go Back   The Elsmar Cove Business Systems and Standards Discussion Forums > Common Quality Assurance Processes and Tools > Document Control Systems, Procedures, Forms and Templates

Bookmarks



Visitors Currently Viewing this Thread: 1 (0 Registered Visitors (Members) and 1 Unregistered Guest Visitors)
 
Thread Tools Search this Thread
Search this Thread:

Advanced Forum Search
Display Modes Rate Thread Content
Rate Thread Content:

Forum Posting Settings
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off


Similar Discussion Threads
Discussion Thread Title Thread Starter Forum Replies Last Post or Poll Vote
Document Control - Document Revision History Question irish634 Document Control Systems, Procedures, Forms and Templates 16 20th May 2015 12:19 PM
Revision History in an MS Word document Polly Pure Bread Document Control Systems, Procedures, Forms and Templates 37 8th March 2010 06:55 PM
Catalogue Part - Revision Level, Revision Dates, Design Record Geese APQP and PPAP 5 22nd December 2004 05:59 PM
Guidelines on record retention of obsoleted calibration procedures (Revision History) CalDog Records and Data - Quality, Legal and Other Evidence 9 31st August 2004 01:20 PM
Missing a Revision in a Document's Revision History Marla Diaz Document Control Systems, Procedures, Forms and Templates 2 18th November 1998 11:05 PM



The time now is 12:49 AM. All times are GMT -4.
Your time zone can be changed in your UserCP --> Options.


 
 


NOTE: This forum uses "Cookies"