In Reply to Parent Post by Russ
I see where I may have been amiss. So if I were to add a note to the PO about oiling to prevent rust I would like to do it using a general note that would appear on every PO so that we are covered on all PO's sent out.
Something like: "Prior to parts being returned to [our company], they should be treated to prevent rust or corrosion when failure to do so could result in either of these situations developing."
Any ideas on this approach?
Methods vary - here's the risks I've experienced.
The P.O. will likely not be in the hands of the guy doing the work. He'll either have a copy of your drawing, or a customized work document created by his planning department. YMMV - depending on how sophisticated the outfit is. So whether or not the note on the P.O. is followed depends on your supplier's setup.
Putting the callout on a master document that only contains callouts and explanations of them works fine - when your customer has that document and follows it, when the guy in the shop gets that information reliably and understands it, and there's not a guy substituting for him while he's on vacation. And when your engineer uses it and keeps it up to date forever - when engineering department practices evolve (or devolve, I've seen both) then that doc may get obsoleted and nobody knows what the hell that code means or where the old document is.
Your best choice depends on your situation - size of your company and supplier, stability of the staff. My preference is every drawing contains the full requirement. All the buyer has to do is drop the note from his template, or pull a different template and your communication is over.
Also, correspond with your supplier and ask them what works best for them. They may need it the way you want to do it, or they may be in a completely different world when it comes to how they perceive what is best practice.
Been there, done that - word to the wise and all that.