Re: ISO 9001-2008 Master document and records list
Hi
I have question about controlling The Master Documents and Records list. If we to change the rev on a form we will update the history of revisions approval sheet. After that i will update the master document and records list to reflect the new Rev for the form we updated. My question, do i have to have a History of revision and approval sheet for the master document and records list as well?
Thank you
This is a lot of work for something that simply isn't required. From my point of view, you are leaving yourself open to multiple opportunities for misidentification of documentation simply based on the fact that so much redundant and unnecessary work is required.
If I was to audit your Control of Documents and Records processes, my recommendation would be simple; consider getting rid of all these master document lists. You can identify the revision history of your work instructions and procedures using a basic revision block. Revision levels of forms can be identified with a letter in the footer. Use a "Documents Incorporated By Reference" list if you want (depending on what method you chose to satisfy Clause 4.1a).
When you say "The Master Documents and Records List", it sounds as if you feel this is required. The Standard is clear - identify your changes and revisions, make sure they're available to staff, make obsolete documents unavailable. I'm curious as to what method you use to distribute procedures, work instructions and forms to staff; do you use online docs? Is everything hardcopy? Many companies that I have audited use a Portal, or Intranet-based system, and in this way, control is easy - if it's on the Portal, it's current.
