Hi all
I have a staff member in QA that is adamant that we should remove the purchase order form from document control. It's a spreadsheet with a dropdown box for selecting approved suppliers (linked to the approved suppliers list which is a separate worksheet in the same file) and has various calculations in it. All staff in the company use it to order everything from stationary to critical reagents.
Purchasing currently add and remove suppliers from the spreadsheet without the need for an up-rev and re-issue. However if any changes are made to calculations then it's re-validated, up-rev'd and re-issued.
My staff member says both the form and supplier list are not required to be controlled and need to be removed from the document control system to make life easier for purchasing.
I'm all for removing unnecessary documents from control but I'm yet to be convinced that the purchase order form or the approved supplier list is 'unnecessary' as they are needed for the control and operation of our purchasing activities.
Does anyone have an opinion on this? Should we remove either/ both from document control?
Thanks
I have a staff member in QA that is adamant that we should remove the purchase order form from document control. It's a spreadsheet with a dropdown box for selecting approved suppliers (linked to the approved suppliers list which is a separate worksheet in the same file) and has various calculations in it. All staff in the company use it to order everything from stationary to critical reagents.
Purchasing currently add and remove suppliers from the spreadsheet without the need for an up-rev and re-issue. However if any changes are made to calculations then it's re-validated, up-rev'd and re-issued.
My staff member says both the form and supplier list are not required to be controlled and need to be removed from the document control system to make life easier for purchasing.
I'm all for removing unnecessary documents from control but I'm yet to be convinced that the purchase order form or the approved supplier list is 'unnecessary' as they are needed for the control and operation of our purchasing activities.
Does anyone have an opinion on this? Should we remove either/ both from document control?
Thanks