Document Control Stamps - Does anyone still stamp their documents?

We may be digital but there still exists a need for paper copies. I've used a custom hole punch (mine was maple leaf shaped). Printers and copy machines make duplicate uncontrolled copies with ease but none can replicate that punched hole in the corner of the page. Works like a charm.

Proud Liberal said:

We may be digital but there still exists a need for paper copies. I've used a custom hole punch (mine was maple leaf shaped). Printers and copy machines make duplicate uncontrolled copies with ease but none can replicate that punched hole in the corner of the page. Works like a charm.

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A maple leaf - are you Canadian? Also, I agree with this sentiment. We have employees without computer access on the floor and they need a stamped copy of a WI or Form; we can request that they destroy it when done, but chances are it might hang out in their desk. So stamping it is the best method to try and control what is the most current revision (which is always the digital version).

Proud Liberal said:

We may be digital but there still exists a need for paper copies. I've used a custom hole punch (mine was maple leaf shaped). Printers and copy machines make duplicate uncontrolled copies with ease but none can replicate that punched hole in the corner of the page. Works like a charm.

Click to expand...

We have one area in production that for environmental reasons can't have computers, so they need hard copies of their work instructions. After looking at various options, we also came up with the custom hole punch. There's also a stamp that clearly declares it to be a controlled copy, but it's the hole punch that prevents it from being duplicated. Gone are the days when a red stamp meant something - today's copiers can give you an exact replica!

blackholequasar said:

A maple leaf - are you Canadian? Also, I agree with this sentiment. We have employees without computer access on the floor and they need a stamped copy of a WI or Form; we can request that they destroy it when done, but chances are it might hang out in their desk. So stamping it is the best method to try and control what is the most current revision (which is always the digital version).

Click to expand...

No, not Canadian. It was the only one at the hobby store I went to.

For a while, we used "Controlled document" letterhead with those words in red...only the ISO doc coordinator had possession of the letterhead.
Any photocopy made, the words would be black/grey.
When we went to electronic-only distribution, any hardcopy was considered uncontrolled and was to be verified before use against the electronic.

For hardcopy specs (in-process data filled in by hand on the floor), there was an initial box where you initialed that you checked the floor doc against the electronic controlled copy to have the correct rev.

Cumbersome, but got the job done.