Acceptable frequency of Management Review Meetings?

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E

energy

#2
There is no set frequency on Mgt Review meetings. Minimum, IMHO is annually. I would prefer quarterly. What's more important is the content, rather than the frequency. The most important reason to have them is to measure the effectiveness of the Quality Management System. You as a company, decide the frequency required to accomplish this. I knew a company that had them monthly, but to me they did not meet the intent of the standard and took away from the importance of these meetings.
energy
 
#3
There is no defined frequency. What ever works for your company to determine if your system is suitable and effective is acceptable.

We have an off site business planning and management review meeting once per year.
Throughout the year we have bi-monthly team meetings to assess the the elements for suitability and effectiveness. Each department gives an analysis of the element that directly effects them and presents it for review at the meeting.
Interwoven in this cycle is our internal audits which is focused on improvement rather then compliance.
 
J

John Swartz

#4
Originally posted by Anna Seaman:
What is considered to be acceptable for frequency of Management Review Meetings?
During our first couple years of registration, we met monthly allowing each division manager/VP to review a section of the QM and associated procedures. Discussion during the meeting focused not only on the standard requirements but also how our manual and procedures fit to the standard, kind of a GAP analysis.
We now meet quarterly to discuss CARs, NCMRs, Improvement, etc.
The President has asked me to audit specific projects (ones that are losing money) to find root cause. Add new title to business card - QA/MR/"PI"


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Raffy

Quite Involved in Discussions
#5
Another Management Review

Hi Everyone,
We have a management review based on the 1994 edition of ISO9001. We did it recently. Part of pur continual improvement and one of the major plan is to upgrade from the 2000 edition. My concern is: For example, after the upgrade that is upgrading the documents, quality manual, department standards, instructions, etc. Are we going to perform another management review based on the 2000 version? Are the auditors will audit as from the 1994 edition? Or do we have to prepare another management review based from ISO9000:2000? Please advice.
Thanks in advance,
Raffy
[email protected]
 
A

Al Dyer

#6
Raffy:

You State:
"Are we going to perform another management review based on the 2000 version?"

You used the word "another" which leads me to assume you have done only one management review. If I'm wrong, how many management reviews have you completed? It is a continuous process, not a one time review.

The auditor will audit you to whatever quality system you have in place. If you upgrade all your documentation to the 2000 version and audit to the 1994 version you will be in trouble.

Remember, management committment, input, review, and action are a major part of a successful qyality system.

This really is time to call your registrar and auditor to get some valid direction. Believe it or not, their on your side, you pay the bills.

ASD...
 
C

cmcking

#7
access to management review records

At my company the management review of the QMS is included within the yearly management meeting. The review is recorded in the minutes of this meeting which has restricted access to only top management because it includes financials etc..

Do the management review records need to be a document all by itself?
Should it have any type of restricted access?
 
A

Al Dyer

#8
cmcking:

Try keeping two minutes, one for financials and one for other topics. The financial records can be stored/kept with top management and the other is kept as evidence of management review.

Somewhat along the same lines as a business plan, auditors have no right or authority to look into your financial planning.

ASD...
 
B

Bill Goss

#9
Re: Aacceptable for frequency of Management Review Meetings?

It is advised to have at least 2 annually, though some companies have monthly meetings to stay on top of things and I find this a good way for organizations to be able to take actions sooner rather than later. You can reduce the size of the meeting inputs if done monthly. For example, you could say the January meeting will cover customer communication and complains, CAPA and audit results. Then the February meeting will cover process improvement, vendor issues and on time delivery, and so on. Bill Goss
 
J

JaneB

#10
Re: Aacceptable for frequency of Management Review Meetings?

It is advised to have at least 2 annually
'Advised' by who? To state this as though it was a well known piece of info is just a furphy.

There's no set frequency for a 'Management Review meeting', nor, for that matter does there need to be any thing called that.

Different organisations have different sizes, different needs and different management structures. Some have a separate thing called an 'MR meeting', some don't.

For some companies, bi-annual might be too infrequent, for others it might not be often enough. It entirely depends upon the organisation itself, and its unique context and needs. And what topics and issues are dealt with at what levels of the organisation, and in what forums.
 
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