API Q1 5.6.1.2 - Initial Supplier Evaluation

A

Aussie99

#1
Hi,
API Q1 5.6.1.2 states:

"For purchase of critical products, components or activities, the criteria for the initial evaluation of suppliers by the organisation shall be site specific for each supplier and shall include the following:

(a) Verification that the supplier's quality management system conforms to the quality system requirements specified for suppliers by the organisation"

Can someone give me a couple of examples of what sort of quality system requirements we should be be specifying, or is it the norm to just say they must hold ISO 9001 or API Q1 for example.

A recent audit raised shortcomings in this area for us and I'm trying to find a realistic solution. Our auditor says it's not enough to just witness a certificate to show compliance with a quality management system spec............we actually have to verify their system. Does this mean an on site audit, or would a questionnaire suffice. (confident in the knowledge that the janitor could tick and flick any questionnaire).

We are a small company in a remote location, 3000kms plus from our critical suppliers, (and potential future suppliers). Our critical purchases are very minimal. Suppliers are certainly not going to bend over backwards to assist us when the value of our business to them is so small.

Any thoughts?
 
Elsmar Forum Sponsor
L

lokeky1

#2
Re: Initial Supplier Evaluation

Hi Ausie99

When site audit is not cost effective, I use a combination of questionaire, relevant certificates for quality systems and product, email, website search and phone interview. I also provide history of supply and product quality.

I get as much information as I can about the Company, Quality System and the product until I am convinced and satisfied. Finally I write a report to say the reason I approve the supplier. I will also mentioned that this was a desktop audit.

Another way to justify the type of audits (site or desktop) is using risk assessment.


Hope this helps.

Loke
 
A

Aussie99

#3
Re: Initial Supplier Evaluation

Thanks Lokeky,
I like your approach. We do have questionnaires we have sent out in the past, so I will brush them up a bit and utilise some of your other suggestions. Hopefully API will see it as being acceptable.

The suppliers we currently use for critical products are firmly entrenched and been in the system for many years, and as I stated previously, we are talking very minimal items. So it's not a process I'm likely to go through in the near future. Nonetheless, the process and associated documents need to be in place to satisfy the requirements of Q1.

Thanks for you help here.

Aussie
 
B

bluepagen

#4
Re: Initial Supplier Evaluation

Hi Aussie99, we use questionnaires also, but require at a minimum that critical suppliers have a quality manual and a method in place to take actions whe NCR's or Trends are identified, and, an onsite assessment to ensure iit capability to meet purchasing requirements, or first article inspection to ensure confromance to stated requirments, or identifying how the supplied product conforms to stated requirements.

Hope this helps.
 
A

Aussie99

#5
Re: Initial Supplier Evaluation

Hi Aussie99, we use questionnaires also, but require at a minimum that critical suppliers have a quality manual and a method in place to take actions whe NCR's or Trends are identified, and, an onsite assessment to ensure iit capability to meet purchasing requirements, or first article inspection to ensure confromance to stated requirments, or identifying how the supplied product conforms to stated requirements.

Hope this helps.
Thanks Bluepagen....................onsite assessments for us are out of the picture due to our location.

First article inspection is the major form of evaluation and re-evaluation for us. Big change in Q1 9th edition relative to suppliers of critical purchases is clause 5.6.1.2 where initial supplier evaluation must include both items (a) AND (b), as opposed to re-evaluation, (clause 5.6.1.3), where the "AND" is replaced by "OR" .
This is where I fell down................:(
 
R

radica

#6
Please, what is meant by the "initial evaluation"? Does the initial evaluation is performed only at the beginning of cooperation with the supplier or refers to a periodic evaluation for example. once per a year? And if so what is the difference between the periodic evaluation and re-evaluation? :confused:
 
A

Aussie99

#7
Please, what is meant by the "initial evaluation"? Does the initial evaluation is performed only at the beginning of cooperation with the supplier or refers to a periodic evaluation for example. once per a year? And if so what is the difference between the periodic evaluation and re-evaluation? :confused:
Hi Radica...........it is exactly as you describe.............initial evaluation is performed prior to the "beginning of cooperation" with a supplier. Periodic evaluations would be referred to as re-evaluations. Note that for "critical purchases" your initial valuation of a supplier contains an extra requirement (item (a) of clause 5.6.1.2) when compared to non-critical purchases, (clause 5.6.1.3).
 
S

Suz10

#8
Hi All,
I have difficulties on b) item iii - identifying how the supplied product conforms to stated requirements when limited by proprietary, legal and/or contractual agreement. - how do we actually practice this?
Thanks in advance....
 
#10
We got non-conformance during our API Re-audit kindly help to provide some supporting.NC- Procedure is not adequate to define the criteria for re- evaluation of non critical suppliers.
 
Thread starter Similar threads Forum Replies Date
T API 4F & 7K license - Add Mexico location? Oil and Gas Industry Standards and Regulations 5
B Validating calibration certificate as per API Q1 General Measurement Device and Calibration Topics 9
B API 5L for Cold Drawn Pipes Oil and Gas Industry Standards and Regulations 2
G API 5DP Monogram Licensee Oil and Gas Industry Standards and Regulations 6
H API monogram 4F - Certification process Oil and Gas Industry Standards and Regulations 2
N API Q1, Management of Change & Document Change Request Oil and Gas Industry Standards and Regulations 3
N API Q1 Audit Surveillance - Questions Oil and Gas Industry Standards and Regulations 2
J Help to understand and response to API AAR during the re-certification audit Oil and Gas Industry Standards and Regulations 17
J QTC Requirement as per API 6A-21st Edition Oil and Gas Industry Standards and Regulations 1
D What are the Activity deemed critical for the API 6D Ball Valve ? Oil and Gas Industry Standards and Regulations 4
B How to satisfy clause 5.7.1.5 process validation for valve production API 6D Oil and Gas Industry Standards and Regulations 13
Q API Spec Q1 9th Ed 4.4.2 Non-conformance Oil and Gas Industry Standards and Regulations 8
J API Q1 4.3.2.2 Personnel Competence for Internal Auditors Oil and Gas Industry Standards and Regulations 4
H API monogram 4F, The difference between PSL-1 & PSL-2 Oil and Gas Industry Standards and Regulations 5
D How to testing of Pressure relief valve as per API 6D ? Oil and Gas Industry Standards and Regulations 1
J API Spec 6D 25th edition release date? Oil and Gas Industry Standards and Regulations 22
P API Q1 - Monogram Product & API 4F - Proof Load Test Oil and Gas Industry Standards and Regulations 3
T API SPEC Q1 Clause 5.6.1.2.C).2) First Article Oil and Gas Industry Standards and Regulations 16
L API Q1 Application Oil and Gas Industry Standards and Regulations 2
U Need Help With API Q2 Quality Manual Oil and Gas Industry Standards and Regulations 8
lanley liao Confusion between national standard and API related standard. Oil and Gas Industry Standards and Regulations 8
T API Q1 9th edition 5.4.3 c) and 5.4.3 d) Oil and Gas Industry Standards and Regulations 12
T Non API products need to comply to API Q1? Oil and Gas Industry Standards and Regulations 3
C Validation of process for production and servicing 5.7.1.5 API Spec Q1, 9th Edition Oil and Gas Industry Standards and Regulations 9
C API Q1 internal audit report Internal Auditing 3
lanley liao How to understand and master the requirements of each section in API monogram product. Oil and Gas Industry Standards and Regulations 5
T Internal NCR - API Q1 5.4.2b - API 16C Clause 4.1.3 Internal Auditing 9
lanley liao How to understand correctly the section of 5.11 MOC in API Spec Q1? Oil and Gas Industry Standards and Regulations 3
N NC on API Q2 Oil and Gas Industry Standards and Regulations 4
A API Monogram audit review process Oil and Gas Industry Standards and Regulations 5
lanley liao Are there guidelines for application of all API monogrammal product? Oil and Gas Industry Standards and Regulations 2
U API License Agreements Oil and Gas Industry Standards and Regulations 2
U API Spec Q1 - 5.6.1.2 C (3) - Design software Oil and Gas Industry Standards and Regulations 3
R American Petroleum Institute - Becoming an API Auditor Professional Certifications and Degrees 3
B Is there an estimated date of release of API Q1 10th edition? Oil and Gas Industry Standards and Regulations 22
lanley liao How to correctly understand the bullet list d) of 6.3 Analysis of Data for API Spec Q1 Oil and Gas Industry Standards and Regulations 7
A API Spec Q1 Purchasing Process - Supplier Reevaluation based on Supplier Risks 5.6.1.4 Oil and Gas Industry Standards and Regulations 19
lanley liao How to keep the manufacturing capability under the API monogram Oil and Gas Industry Standards and Regulations 6
lanley liao How to understand this bulleted list from API 600 Oil and Gas Industry Standards and Regulations 0
lanley liao The validity of API Spec Q1 certificate Oil and Gas Industry Standards and Regulations 2
R [ASK] API Q1 Ninth Edition, Section 5.4.5 Oil and Gas Industry Standards and Regulations 4
A Design and development procedure for API Spec Q2 Oil and Gas Industry Standards and Regulations 9
SANTHSH API Spec.Q1 Standards Version in Purchasing Information Oil and Gas Industry Standards and Regulations 1
SANTHSH API Spec. Q1 clause 5.6.1.2 On site evaluation Oil and Gas Industry Standards and Regulations 12
SANTHSH API spec Q1 9th edition - Castings & Forgings Oil and Gas Industry Standards and Regulations 4
N API spec Q1 9th edition Oil and Gas Industry Standards and Regulations 2
H Updating Quality Manual to API Q1 Service Industry Specific Topics 6
lanley liao How to understand the term 3.1.21 'Servicing' and the clause 5.7.1.2 'Servicing' of API Spec Q1? Oil and Gas Industry Standards and Regulations 19
M API 4F/7K/8C Design Package Validation Oil and Gas Industry Standards and Regulations 2
F Who can sit in/perform an API audit? Oil and Gas Industry Standards and Regulations 2

Similar threads

Top Bottom