API Q1 9th Edition - My Experiences (A Diary)

NHopkins

Inactive Registered Visitor
#1
Morning All:

Background.
I'm Nick, Quality Manager for a smallish Design/Manufacturing company in Lafayette Louisiana servicing the Oil and Gas Industry. We are going through the trials and tribulations of switching from ISO 9001-2008 to API Q1 9th ed and will be Q1 certified (along with getting a API 16.D monogram license) hopefully in January 2014.

I started this thread to share my ongoing experiences and hopefully good insight into this whole process as well as to get an idea of how many O&G folks are here at the Cove and maybe we can talk Marc into a section just for us... :D

Last Friday we did yet another internal audit, this time with a focus on risk assessment. My owners decided, after a lengthy discussion, that our risks were pretty standard across all projects and so I developed a very simple risk matrix covering the broad spectrum risks (i.e. Hurricane, fire, supplier failure to deliver, etc) on one side and the outlines of contingency planning on the other. I ran this by a former API auditor and he agreed that as long as we make sure to capture any risks associated with non-standard projects we should be fine. I'm a big proponent of painting with broad strokes to start and detailing on a case by case basis where applicable.

Keep in mind folks, there is no quick fix when changing from ISO to Q1 9th ed. I don't remember the revision but 9th ed reminds of ISO pre-2000 when I was with Grant Prideco. Lot's of procedures, everything a controlled document, lot's of checklists. I couldn't use our ISO manual at all, had to start fresh. We went from 7 procedures and a process flow to 26 procedures (combined where I could), an engineering process flow, and 2 work instructions.

I'm rambling, sorry. Look forward to hearing from others!

N
 

Marc

Retired Old Goat
Staff member
Admin
#2
There are a couple of "diaries" here, but none regarding API Q1. I'm sure your input will be very appreciated. Thank you!
 
M

McMoose78

Guest
#3
Morning All:

Background.
I'm Nick, Quality Manager for a smallish Design/Manufacturing company in Lafayette Louisiana servicing the Oil and Gas Industry. We are going through the trials and tribulations of switching from ISO 9001-2008 to API Q1 9th ed and will be Q1 certified (along with getting a API 16.D monogram license) hopefully in January 2014.

I started this thread to share my ongoing experiences and hopefully good insight into this whole process as well as to get an idea of how many O&G folks are here at the Cove and maybe we can talk Marc into a section just for us... :D

Last Friday we did yet another internal audit, this time with a focus on risk assessment. My owners decided, after a lengthy discussion, that our risks were pretty standard across all projects and so I developed a very simple risk matrix covering the broad spectrum risks (i.e. Hurricane, fire, supplier failure to deliver, etc) on one side and the outlines of contingency planning on the other. I ran this by a former API auditor and he agreed that as long as we make sure to capture any risks associated with non-standard projects we should be fine. I'm a big proponent of painting with broad strokes to start and detailing on a case by case basis where applicable.

Keep in mind folks, there is no quick fix when changing from ISO to Q1 9th ed. I don't remember the revision but 9th ed reminds of ISO pre-2000 when I was with Grant Prideco. Lot's of procedures, everything a controlled document, lot's of checklists. I couldn't use our ISO manual at all, had to start fresh. We went from 7 procedures and a process flow to 26 procedures (combined where I could), an engineering process flow, and 2 work instructions.

I'm rambling, sorry. Look forward to hearing from others!

N
Hi Nick,

I'm in the same situation, but at the beginning stages. Just attended an API Q1 9th edition training course in Houston. Would you be willing to share a copy of your Quality Manual as a guideline?

Regards,
Arthur
 
G

gvb12345

Guest
#5
Dear ALL,
Please give me some idea aboubt how to write procedure for 5.3-risk assessment and management
5.5-contengency planning
 

Irshad Khan

Inactive Registered Visitor
#6
Hi Nick,

Why consider risks associated with Hurricane, fire etc. This is not the intent of Q1 9th Ed and more related with H.S.E. Q1 has identified four categories to assess risks and develop CP.
 
Last edited:

NHopkins

Inactive Registered Visitor
#7
Actually anything that can effect delivery on a product will fall under risk assessment. Hurricane may cause us to slide delivery to the right a week or more, which in turn activates all kinds of quality processes to deal with the aftermath of being shut down for as little as a day or as long as needed. Our risk assessment matrix covers natural disasters and lines out what steps we would possibly need to take (including customer notifications, supplier communication, adding shifts and hiring temporary workers, renting generators and air compressors...etc) to limit the impact on delivery.

I've actually checked the validity of this through our API contact.

Thanks!
Nick
 

Irshad Khan

Inactive Registered Visitor
#8
Nick,
Thanks for your reply. I do not intend to challenge and true that many things can affect the delivery of product, however in 5.3 risks associated with Facility/equipment, supplier, delivery of non conforming product and availability of competent personnel are mentioned and as such required.
One can make a big shopping list but is every item really needed? Because if we try to buy everything we may end up just with more expenses.
The idea of taking into account Natural disasters came from QS 9000 (which I do not know if still a valid QMS).
The API certainly do not want to make business more expensive and customer will not pay for it.

Irshad Khan
 

Irshad Khan

Inactive Registered Visitor
#9
Hi Nick: bigwave:
I want to continue on these discussions and hopefully more people are attracted. I am currently working on the transition to 9th Ed and would like to share my experiences and learn from people like you at the same time.

Thanks and hope to hear from you soon,

Irshad
 

Irshad Khan

Inactive Registered Visitor
#10
Hello Guys,
Would greatly appreciate if someone can post a sample procedure meeting requirements of 5.6.1 Purchasing and 5.6.1.1 - 5.6.1.3 sub parts of 5.6.1.

Thanks
 

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